Adagio Payables Change log


Adagio Payables
9.3A | 2017-06-23 (Jun '17)
  Go to top
Release Notes
Print This

    General New Features

    ·    Compatible with future release of Adagio DocStore.

    ·    The Adagio Login dialog permits browsing to a UNC. The Create database button is hidden unless “/C” is included on the command line. New databases are created with the extension “ADB” or the extension used by existing modules in the selected Folder.

    ·    A “Backup” button has been added to the Adagio Toolbar. Backup Options select whether the button saves the module data, related data or the entire database and whether exclusive access is required for the backup to proceed. The backup now includes the Automation Batch Folder.

    ·    Backup options enable automatic or prompted backups prior to performing any critical function such as batch posting or period end functions. You can choose the number of these backups that will be saved.

    ·    Only a single instance of Calculator will be launched when the Calculator button is clicked.

    ·    User preferences have been added to control the behavior of double clicking in a Dialog field. You can also choose to apply banding to those grids that do not display Styles and choose a date format to use in the Adagio Grid. Telephone numbers are now formatted in the Grid according to the Company profile option.

    ·    Messages are now centered on the main form, rather than on the main monitor.

    ·    Installs \Softrak\System\AdagioLauncher.EXE and associates the application with “ADB”, “SAM” and “AMC” extensions. AdagioLauncher will automatically launch the correct Adagio module if an Adagio file is double-clicked in a Folder. The user will be prompted to log in. 

    New Features in Payables

    ·    An archive vendor PDF copy for advices/checks has been added for DocStore users. This allows EFT users to reprint / resend an EFT advice if required.

    ·    Written amounts on checks can now be in Spanish.

    ·    You can now leave the GL Account/Department fields blank in a Distribution Set. Similar to a Distribution, the Acct/Dept will default from the vendor. This saves you from having to set up a different Distribution Set for each expense Acct/Dept pair used. Note: The ‘Auto-distribute’ option cannot be used if the Acct/Dept is blank for any Distribution in the Distribution Set.

    ·    Added Related Data option to backup. It includes Ledger data files in the backup. This option is supported in automation jobs for Adagio Console users.

    Problems Fixed

    ·    In Payables 9.2B, a negative Allocation % in a Distribution Set always rounded to a whole number.

    ·    In Payables 9.2A and 9.2B, when entering transactions to an invoice batch the error “Please enter a valid account” was displayed if the previous entry used a GL Account with a Department that did not exist for the current entry and the ‘Active records only’ option was on in the finder.

    ·    For System Checks in a foreign currency, a REGL transaction was not generated in the Payables GL distribution file for the vendor, although the correct GL transaction was generated for Adagio Ledger.

    ·    When posting an adjustment to a vendor who had no transactions in history, there was an error stating unable to post as the adjusted document exists in history.  This occurred if the invoice number being adjusted was the same as the first history transaction for the next vendor.

    ·    For a vendor with the ‘Print one check per invoice’ option enabled, the Pre-Check Register showed only 1 check would be printed when there were multiple checks to be printed.

    ·    After printing the Pre-Check Register or Revaluation report, you were prevented from adding a new Account in Ledger until Payables was closed. There was an error in Ledger, when this was attempted, allowing you to retry or cancel. If you cancelled, a fixable integrity error resulted in Ledger.

    ·    After printing the Check Register you were prevented from entering batches or editing vendors until Payables was closed.

    ·    When printing blank check stock in Payables 9.2A or 9.2B, the bank address did not print using Formatted Address codes.

    ·    When importing invoice or manual check batches in Excel format with the ‘Header fields on each record’ option enabled, the accounting date was set to the same value for all entries unless it was included as a field in the import file.

    ·    The GL Stat Units is a field in the Invoice Posting Journal file was not populated on posting. This prevented it from being used in GridView views or custom reports.

    ·    You can now save an invoice with no details.

    ·    Importing vendors did not update the Payee unless the Payee Name and Address 1 were non-blank. Now only the Payee Name must be non-blank.

    ·    When importing a manual check batch if the first entry was a cash invoice, then it was too big by $0.05 and there was a $0.05 detail discount.

    ·    Deleting history transactions for Pre-Payments caused a data integrity error. The error was fixed by a rebuild in the Data Integrity Check.

    ·    After reversing a cash invoice with an invoice date in the previous month and selecting the ‘Use document date’ option, the cash invoice appeared on the Open Payables report when it should not have.

    ·    Users are now prevented from blanking out dates when entering a Cash Invoice. Posting will set a date for any blank date in unposted cash invoices already entered.

    ·    The sort order of the details grid in Manual Check batch entry was incorrect in Payables 9.2B.

    ·    When the ‘Auto-fill vendor codes’ option is used, the behavior of the vendor finder invoked with the F5 key is now the same as when invoked by the magnifying glass.

    ·    The ‘Accounting Date’ field was blank in the Transactions grid in the Edit/View Vendor functions.

    ·    The ‘Accounting Date’ now prints on batch listings and posting journals where applicable when the option is enabled in the Company Profile. For cash invoices, it is possible to have 2 accounting dates – only the check accounting date is printed.

    ·    Corrected a problem encrypting the email password when the Set All Users function was used in Email Setup.

    ·    In Payables 9.2B, the fallback for users without their own specific email setup (created using the ‘Set All Users’ function in Email Setup) did not work.

    ·    In Payables 9.2B, when importing a manual check batch, the Check Number field in the imported file was ignored and instead the next check number was assigned to the transaction.

    ·    In Payables 9.2B, the Data Integrity Checker froze if the invoice batch with the highest batch number contained 100 or more entries (whether that batch was posted or open). This is also corrected in DataCare.



Adagio Payables
9.2B | 2016-12-08 (Dec '16)
  Go to top
Release Notes
Print This

    The changes and improvements for Adagio Payables 9.2B are significant. They are not all listed in these Release Notes. Please review them in the Release Notes for Payables 9.2B (2016.11.07) or in the Readme help.

    ·    If sites using EFT changed the EFT Provider code to a different code than the default when prompted during conversion to 9.2B, and that code was less than 6 characters, EFT payments were not made and the EFT transaction file was not generated when manual checks or system checks were posted. The problem in the conversion has been corrected and the Data Integrity Check will attempt to fix the problem in databases that have already been converted.

    ·    When Archive Invoice Batches were deleted, if an open batch with the same batch number existed this caused Data Integrity Check (DIC) to report errors. The errors did not affect accounting or posted transactions and could be rebuilt by the DIC.

    ·    Cash Invoice transactions in Manual Check batches converted for Payables 9.2B, where the check date entered was different than the session date, caused a problem in the resulting Ledger batch. For vendor cash invoices, the entry was split into 2 entries and, for miscellaneous vendor cash invoices, the batch could not be posted until it was edited first in Ledger. The problem in the conversion has been corrected and manual check batch posting will correct any converted batches with this problem.

    ·    Corrected problems copying batch transactions within Archived batches.

    ·    The batches grids now display the values in the ‘Ready to Post?’ column as ‘Yes’ or ‘No’ rather than ‘Ready to Post and ‘Not Ready to Post’ to reduce the space required.

    ·    Entries in Archive batches could not be sorted and the message “Please complete/close open documents before proceeding” was displayed.

    ·    The width of the ‘MICR Encoding’ field in Edit Banks has been made wider to allow the entire value to be shown.

    ·    In Payables 9.2B, the Reference field was not available to be added to Manual Check batch list grid.

    ·    The Transaction Details screen in Edit/View Vendor functions is now sizeable to allow more room when fields are added to the grid with the Column Editor.

    ·    Installs a new Adagio Data Source (ADS) that prevents resource locking problems at large Adagio sites running 9.2 versions and improves application performance at these sites.

    NOTE: All third-party applications from Adagio Developer Partners must use the new ADS. You must check with your Adagio consultant or the developer to confirm their application is using ADS 1.12. 66.3503 or higher. Failure to ascertain this risks corrupting data if the application is writing to the Adagio data files concurrently with Adagio modules.



Adagio Payables
9.2B | 2016-11-07 (Nov '16)
  Go to top
Release Notes
Print This

    The changes and improvements to Adagio Payables with this release are significant. To make it easier to review the various changes that have been made, we have grouped them by function in this release note.

    Vendors

    ·    Vendors now track the total amount and number of transactions in open Invoice and Manual Check batches (but not Adjustments). These fields can be displayed on vendor grids, used in Filters, GridView views and custom reports.

    ·    Added ExcelDirect in Vendor Edit/View on Transaction Details grids for Applied Details and G/L Distribution Details.

    ·    The Column Editor is now available in Vendor Edit/View on Transaction Details grids for Applied Details and G/L Distribution Details.

    ·    Added G/L Account Description field (‘Acct Desc’) to the Vendor Edit/View on Transaction Details grids for G/L Distribution Details.

    ·    The Edit/View Vendor functions in PurchaseOrders now respect the ‘Edit Vendor SIN/FIN’ option in Security Groups.

    ·    Transactions for PurchaseOrders 9.2B are now shown in the Edit / View Vendor functions in Payables.

    Edits and Inquiries

    ·    Added ExcelDirect on grids for Distributions, Distribution Sets, and Email Covers.

    ·    Addresses in Banks support formatted addresses with separate City, State/Prov. and Country fields.

    ·    The View Batch Status function now includes the ability to print Batch Listings (both open and posted, with multi-select), print Posting Journals (open and printed, with multi-select), and Recover posted batches (with multi-select).

    ·    Added a Batch Inquiry button to the toolbar.

    Batch Entry and Posting

    ·    Archive Invoices and Manual Check Batches with full batch edit in the Archive system. Existing Recurring Batches are converted to Archive Invoices Batches.

    ·    In invoice batches for 9.2B, the 'Original invoice' field is above the ‘Document’ field on the entry screen. If the entry is a Credit Note or Debit Note, the first thing you want to do is enter the matching invoice. If the entry is an Invoice the program skips this field automatically. The new order of these fields makes it less likely the Document number will be left blank.

    ·    Tax can be calculated automatically on amounts entered on invoices and cash invoices. Added ‘Taxable purchase’ option in the Tax Type in Distribution Codes.

    ·    You can now recover a percentage of tax to multiple expense accounts on invoices and cash invoices. The field ‘Tax recoverable %’ has been added to Distributions. The percentage is to 5 decimals. This is useful for some Not-for-profit organizations.

    ·    Distribution Sets now allow you to distribute a single amount to multiple expense accounts based on a percentage rather than doing it manually. An ‘Allocation %’ field has been added to the Distribution Set Detail screen. In addition, you can specify a default Allocation Amount in the Distribution Set to be allocated for each detail based on the percentage.

    ·    New Open Documents file maintains a list of invoices in open invoices batches and cash invoices in manual check batches. This is used to help prevent entering duplicate invoices. When an invoice is entered for the same Document Number as a transaction in a different or the same batch a warning is displayed. This will make it more difficult to enter duplicate invoices or payments.

    ·    The total amount of payments in open manual check batches is tracked for the posted invoice transactions they are applied to. This amount is used to calculate the actual Remaining Amount for the invoice. The Remaining Amount is shown on manual check details. This helps prevent duplicate payment or over payment of invoices.

    When BankRec creates a batch in Payables, it updates these amounts. However, payments in open BankRec batches are not reflected in these amounts.

    If a System Check run is created for an invoice with applied amounts in open manual checks, the payment amount for the invoice will be the current amount minus the total payments in manual check batches. However, the Amount Remaining shown in manual check entry does not reflect payments in a system check run in progress. If a manual check is entered for an invoice already in the system check pre-check register you are required to regenerate the run before printing and posting it. For these reasons, you should not create payments using both manual check batches and system checks if you wish to use this feature.

    ·    The total amount and count of payments, as well as the manual check batch number and entry number of the payment (unless there have been 2 or more payments against the invoice) are maintained in posted invoice transactions. These fields can be displayed on the vendor transaction grid, used in Filters, GridView views and custom reports.

    ·    Batch types can have color on their forms, like GL current and next year. Current / archive invoices, current/archive manual checks, and current adjustments.

    ·    Added ExcelDirect on batches grids, batch entries, and batch entry details.

    ·    For Cash Invoices, you can enter an Invoice date that can be different from the Check date.

    ·    An Accounting date can be included on batch entries so that transactions can be retrieved into GL for a different period. For Cash Invoices, there is an Accounting Date for the invoice as well as the payment.

    ·    A Batch Total field has been added to the batch grid screens and shows a running total of all entries in the batch.

    ·    The Address tab in manual check batches now supports formatted vendor addresses.

    ·    Batch Entry Templates have been added. Templates allow you speed up entry and eliminate confusion caused by fields you do not use. Templates allow you to skip, disable or hide fields in invoice, cash and adjustment entry. Entry Templates can be by Group. Define Entry Templates using the Edit Menu.

    ·    Entries in batches can be sorted. You can sort by Vendor Number, Document Date, Document Number, Reference, Entry Number and the optional fields.

    ·    A ‘Ready to post’ status has been added to the batch status. Default settings for Entered, Retrieved or Imported batches can be set in the Company Profile. Batches written directly to Adagio Payables from other ledgers such as BankRec or PurchaseOrders will be considered to have been retrieved rather than Entered.

    ·    Transactions now support an Accounting Date separate from the Document Date. Documents with different accounting dates may be retrieved into Adagio Ledger to the correct period using the ‘Subledger period’ option in the ‘Retrieve Subledger Batches’ function. To use this feature, set the option ‘Allow edit of accounting date’ on the Integration tab in the Company Profile.

    ·    A second description has been added to batch entry.

    ·    Increased the size of the Description fields in batches from 30 to 40 characters.

    ·    Statistical Units can be entered in batches and will be posted through to Ledger 9.0A or higher (if the account tracks Statistical Units).

    ·    Optional fields have been added at the transaction header level. Optional batch fields are posted to the transaction file. Optional fields will flow from batches entered in related modules, such as Adagio PurchaseOrders, in future versions of BankRec.

    ·    Several user and date stamp fields have been added to batches. These fields are posted through to the transaction file. They are available in grids and can be shown on custom reports and in GridView.

    Specification Designer and Printing Checks / EFT

    ·    Payables 9.2B supports multiple EFT providers. Requires Adagio EFT 9.2B to be installed unless you use Telpay. See release notes for Adagio EFT 9.2B for details.

    ·    Specification codes M14..17 (Man chk desc Ln1..4), M18, M19, and M20 were moved from Company Information section to new Manual Check section.

    ·    Added Manual Check section, with these specification codes:
       M47 Man chk Desc 2
       M48 Man chk Invoices Date
       V26..30 Check address line 1..4, Check Zip/Postal code
       V03,4,5,14,6,84 Check address line 1..6 (compressed)
       V78..83 Check address line 1..6 (formatted)
       V85 Check City, State/Province, ZIP/Postal code
       V86 Check City
       V87 Check State/Province
       V88 Check Country

    ·    Added to Advice body (detail) section:
       L7 Transaction desc 2

    ·    Added to Check Information section:
       A24 Currency code
       A25 Currency description

    ·    Added to Bank Information section:
       B07 Bank address line 5 (compressed)
          – was Bank Zip/Postal
       B18 Bank address line 6 (compressed)
       B19..24 Bank address line 1..6 (formatted)
       B26 Bank City
       B27 Bank State/Province
       B28 Bank Country

    Reports

    ·    The ‘Force paperless reports?’ option available to Adagio ePrint users is now respected when printing Import/Export templates, Automation logs, and smart finder results.

    ·    The Adagio ePrint code %BTT (Batch Type) is now supported for Batch Listings.

    ·    Vendor transactions report allows summary by date range

    ·    Print the Aged Open Payables, Aged Overdue Payables and Vendor Transactions reports to Excel using ExcelDirect. Added an ExcelDirect button and ExcelDirect Options button on the report dialogs. Transactions from the report are exported to Excel using the selected ranges, sorts and options (except subtotals and page breaks). The resulting spreadsheet may be more useful than the export produced using Crystal depending on your requirements. Select the new ‘Enable ExcelDirect Print’ option and related settings on the Report Options tab in the Company Profile.

    ·    Added new include options and new formats to the Vendor Transactions report.

    Miscellaneous

    ·    Payables now renders dialogs properly on Ultra High Resolution displays when the font size is anything other than 100% of normal on Windows 8.1 or higher. All Adagio releases dated in September 2016 and later have this problem fixed. For releases prior to this date, the utility program SetScreenForAdagio.EXE is installed in the \Softrak\System folder to correct the problem.

    ·    Payables 9.2B installs an updated version of the AdagioPDF driver. The updated driver name is AdagioV2PDF and will appear in Windows Control Panel, Devices and Printers. When installs are performed on January 1, 2017 or later from a Remote Desktop Services connection to Microsoft Server 2016 or from a Windows 10 station, the security warning related to the AdagioPDF printer driver no longer appears.

    ·    The email password for servers that require authentication is now encrypted in the file containing email settings for the ‘Direct’ email method.

    Problems Fixed

    ·    Many fixes were made for this release which are not listed in these release notes.

    ·    The Aged Open Payables did not print the Original Amount in Home currency in Summary.

    ·    For Manual Check batches and Payment Control, the warning for exceeding maximum payment has been changed and you are now able to proceed.

    ·    If an invoice had been assigned a Forced status and paid, future pre-check registers would continue to select this invoice even though the current balance was zero. This is no longer the case.

    ·    After installing Ledger 9.2B (2016.08.10) or SysUpdater (160809), temporary files created on workstations by printing reports were not deleted in some cases, although this did not cause any problems.

    ·    When browsing for a path in various functions in Payables 9.2A (2016.05.24) on Windows 8 or higher, you had to select a file to select the folder. This was corrected by System Updater (2016.08.09), which is no longer required for this release of Payables.

    ·    The snapshot made by the System Status function (chksys.exe) did not include station log files in some cases.

    ·    When taking a snapshot with the System Status function (chksys.exe), the error “Snapshot is incomplete! The snapshot encountered error (1).” was encountered in some cases, indicating a file was open and could not be included in the snapshot, when in fact that may not have been the case.

    ·    Installs a new Adagio Data Source (ADS) that prevents resource locking problems at large Adagio sites running 9.2 versions and improves application performance at these sites.

    NOTE: All third-party applications from Adagio Developer Partners must use the new ADS. You must check with your Adagio consultant or the developer to confirm their application is using ADS 1.12. 66.3503 or higher. Failure to ascertain this risks corrupting data if the application is writing to the Adagio data files concurrently with Adagio modules.



Adagio Payables
9.2A | 2016-05-24 (May '16)
  Go to top
Release Notes
Print This

    ·    Change were made is this release for Adagio Cloud.

    ·    If you used the smart finder on the ‘Find document’ field on the Transactions tab in Edit/View Vendor, and you were viewing with the ‘Both’ option, a critical error was displayed.

    ·    The Detail Type of an adjustment batch entry for a vendor who did not have any Forced documents changed from ‘PUR’ to ‘Forced’ when saved.

    ·    Posting in Payables 9.2A (2015.06.09) when there is no Ledger data present gave the error “Unable to open data file GL Batch @P92AGLZ, (1213)”.

    ·    You could not print an alignment check (for Dot Matrix printers) in Payables 9.2A.

    ·    Fields and objects on specifications can now have custom colors, with full control of hue, saturation and luminosity. Colors in the sample data specifications and templates in the designer have been updated accordingly.

    ·    In Payables 9.2A (2015.06.09), the Aged Retainage report did not print any transactions.

    ·    In Payables 9.2A, the Pre-check Register sorted by applied Transaction Type / Document No. rather than Transaction Type / Document No.

    ·    In Payables 9.2A, the Tax Tracking report when printed with the 'Include Tax code summary' option did not print the amounts for the codes in the summary.

    ·    In Payables 9.2A, there was an error when you tried to print the Fax Queue Listing report.

    ·    In Payables 9.2A, the invoice posting journal did not print details in the order they were entered.

    ·    In Payables 9.2A, some reports displayed an error similar to “Cannot open file "\DATA\APxxnnnnR.DAT". The system cannot find the file specified.” on systems with many Windows users (approximately more than 100).

     ·    The import of invoices and cash invoices with Job Cost details failed on the Det-G/L Department Code in Payables 9.2A.

    ·    In Payables 9.2A if you exported vendors and browsed to any folder other than the data folder, where the output file did not already exist, then said Yes to create the file, there was an Access Violation error if you did not also include the file extension in the filename.

    ·    Adagio DataCare displayed the error “Unable to open data file options @P81BOPT, (1213)” when opened with a Payables 9.2A database present and Payables 8.1F or earlier had never been used with the database.

    ·    In Payables 9.2A, after creating a new database or converting from an earlier version, if Adagio Ledger data was not present, you could not retrieve into Ledger in another data set.

    ·    Enabling the ‘Use TLS/SSL’ setting in the Email Setup was not remembered.

    ·    Fixed a problem in Payables 9.2A where the MultiCurrency Revaluation function caused data integrity errors in some cases. Also fixed similar but different and less frequent problem that existed in 8.1F and earlier versions.

    ·    In Payables 9.2A, a file for retrieval in BankRec was created even though BankRec was not used. This did not cause a problem and has been corrected.

    ·    In Payables 9.2A, the Revaluation function was not updating the Home Equivalent amount on Prepayments.

    ·    Installing Payables 9.2A (2015.06.09) at a site that had not also upgraded to Receivables 9.2A, incorrectly displayed the warning “Receivables 9.1A (140723); must be at least [9.2A (140723)]” when in fact Receivables 9.1A (140723) was installed and is compatible with Payables 9.2A.

    ·    Corrected a problem where, after a workstation install was completed, it cycled requiring another workstation install (sometimes cycling without user intervention). This happened in isolated cases on some workstations for systems where Adagio 9.2A/B modules dated in December 2015 or later were installed for the first time at a site, depending on the workstation environment and/or the order in which upgrades and Service Packs were installed. Installing this release will also correct the problem for all other installed modules.

    ·    In Payables 9.2A (2015.06.09), the auto-workstation install on a new workstation that had not had vitalEsafe installed by a previous install ran again each time you started Payables. Note: the vitalEsafe web based file storage service has been discontinued and this function has been removed from Payables.



Adagio Payables
9.2A | 2015-06-09 (Jun '15)
  Go to top
Release Notes
Print This

    ·    In Payables 9.2A, reversing a check did not reinstate the invoice(s) it paid if they were in history and caused the Data Integrity Check to report errors that could not be rebuilt.

    ·    Formatted addresses in vendors and when converting from prior versions now support Puerto Rico and the US Virgin Islands: St. Thomas, St. Croix, and St. John.

    ·    In Payables 9.2A, when finding a vendor by Document Number, if multiple vendors have the same Document Number, the first one in the list was always used regardless of which one you selected.

    ·    In Payables 9.2A, the error “Invalid argument to date encode” was displayed in vendors in some cases when you sorted by Date and selected the ‘Both’ option on the Transactions tab.

    ·    If you edited an existing payment in a Manual Check batch, deleted or used the spacebar to remove the existing applied amounts and then reselected them for payment, the discount was not calculated.

    ·    In Payables 9.2A, negative invoices and discounts on manual checks were not handled correctly in some cases.

    ·    You can no longer leave the Retainage Due Date blank while entering adjustment batches.

    ·    If 2 users retrieved Payables transactions in Adagio BankRec at exactly the same time, it was remotely possible for two batches for the same transactions to be created. This is now prevented providing BankRec is version 9.2A.

    ·    In Payables 9.2A when you created a new vendor “on the fly” from batch entry, the address did not display in formatted format until you reselected the ‘Format Address’ option on the vendor screen.

    ·    In Payables 9.2A, the progress bar was missing in some cases when Generating a system check run or Pre-Check Register. This could cause the program to appear to be hung and, if you attempted to close the program during this time, there was an error.

    ·    If after printing system checks or manual checks you said ‘Yes’ to additional forms, they could not be previewed but only printed.

    ·    Added new specification codes primarily for use on 1099 / 1096 forms, in particular for printing the address on Copy A (the Federal copy).

    M46 Company City, State, Zip/Postal
    V72 Vendor City, State, Zip/Postal

    ·    An Access Violation error occurred if you previewed letters, 1099s or T5018 to screen and then printed them to printer from the preview.

    ·    In Payables 9.2A, Batch Listing reports sorted the accounts within an entry instead of in the order they were entered, which is how they were sorted in prior versions and how the drilldown to Transaction detail in the vendor shows them. This has been corrected.

    ·    In Payables 9.2A, the Adjustment Batch Listing did not print the vendor name when printed in Detail format.

    ·    In Payables 9.2A, the vendor name was missing in some cases on the Invoice Posting Journal.

    ·    The Open Payables and Aged Open Payables reports now disable the ‘Zero balance vendors’ option when printed backdated, instead of simply ignoring the option because the vendor balance cannot be calculated as of a particular date. All vendors are therefore included without regard to balance when the report is backdated.

    ·    In Payables 9.2A, the Aged Open Payables report could not be printed if the ‘Calculate as of’ date used was earlier than the last clearing date.

    ·    In Payables 9.2A, the Aged Overdue Payables report did not report transactions that were in history.

    ·    In Payables 9.2A, the percentage totals on the Aged Open Payables and Aged Overdue Payables reports were rounded to the nearest whole number, even though the values are displayed to 2 decimals.

    ·    In Payables 9.2A, the Aged Open Payables reported Payments applied to invoices printed with the wrong home currency amount.

    ·    In Payables 9.2A, the Check Reconciliation report did not show the status for void checks nor where they included in the summary section at the end of the report.

    ·    The G/L Distribution Summary did not print on the Check Reconciliation report in Payables 9.2A.

    ·    In Payables 9.2A the Check Number Audit List (Checks In Progress) report showed checks that were actually already posted in some cases. In addition, the Check Type field was suppressed when it should not have been.

    ·    In Payables 9.2A, the Check Number Audit List report did not show the Check Type field for ‘Not Printed’.

    ·    In Payables 9.2A, the G/L Transaction report and the G/L Summary on the Batch Listing and Posting Journal were sorted incorrectly if you use G/L Departments, depending on the configuration of your Chart of Accounts.

    ·    In Payables 9.2A for single currency databases, the Tax Tracking report printed on Legal size paper, whether printed directly or from the Preview. This caused the printer to prompt for Legal pager or print on 8.5 x 11 paper with the bottom of the page cut off. The Preview also showed in Legal size. When printed to PDF, the report was compressed to fit the page but printed to 8.4 x 11 paper.

    ·    In Payables 9.2A, if you selected a different printer tray in the Paper Source on the report dialog when printing checks, the checks printed on the default tray rather than the selected tray. There was no problem if a different tray was specified in the printer driver.

    ·    After converting data for Payables 9.2A, the Send to A/J settings on the Integration tab in the Company Profile were lost and had to be re-selected. This has been corrected in the conversion. However, if you are integrated to JobCost and have already converted your data you should check the settings.

    ·    The Data Integrity Check (DIC) now detects vendors with a blank in the Tax Status on the Payee/PO tab. If this field was blank, it caused problems in Adagio PurchaseOrders. The DIC rebuild sets the Tax Status to the first one on file.

    ·    The Data Integrity Check detects and rebuilds additional errors related to discrepancies between the next batch numbers in batch status and open batch files.

    ·    DataCare displayed an error when opened after Payables 9.2A was installed but JobCost 8.1C was not installed.

    ·    Multiselect did not work in the Payment Control function in Payables 9.2A.

    ·    The Composite tables were missing in the Payables 9.2A data dictionary (@P92A).

    ·    Relaxed locking for imports. Previous versions would not allow an import if Edit Vendor or batch entry was open, or if a batch was being posted.

    ·    Added the option 'One detail per entry' to Import Invoices. It can be used when the 'Header fields on each record?' option is on. Use it when an import file contains multiple invoices in a row for the same vendor but an invoice number is not imported; it is generated during import. In previous versions, this would consolidate the invoices into a single invoice entry. Note that if this option is used then invoices with multiple distributions cannot be imported as they would be split into separate invoice entries. In addition, if the Invoice Number field is included in the import and it is not blank, it can be used to split multiple invoices in a row for a vendor for a batch of Invoices.

    ·    Added ‘Auto-generate invoice number?’ and ‘Invoice number format’ fields to import and export vendor templates.

    ·    In Payables 9.2A, importing fields such as ‘Advice email method’ with T/F instead of 1/0 caused the import to fail.

    ·    In Payables 9.2A, the EFT files for various formats / banks were rejected if the length of data in certain text fields in your vendors exceed the maximum length of the associated field for the format used. The EFT file for \\\"CIBC 1464 format CAD\\\" was rejected by the bank in all cases. There was no problem if your EFT Provider was Telpay.

    ·    In Payables 9.2A, the EFT file created for the ‘Montreal 80 format’ was rejected by the bank.

    ·    Ships ODBC Connection String utility that can be used to help troubleshoot report problems. Installs OCSTest.exe and ConnectionTesterInfo.pdf in \Softrak\System.

    ·    When starting Adagio 9.2A versions, the Crystal Reports Runtime (used to print reports) intermittently displayed an error such as “The program can't start because TraceLog-4-0.dll is missing from your computer.” when in fact the DLL file was present and reports did print without problem. Installing Payables 9.2A (2015.06.09) should correct this for all 9.2A modules.



Adagio Payables
9.2A | 2015-03-10 (Mar '15)
  Go to top
Release Notes
Print This

    The changes and improvements to Adagio Payables with this release are significant. To make it easier to review the various changes that have been made, we have grouped them by function in this release note.

    General Features

    ·    Adagio Payables 9.2A now installs to the \Softrak\Payables folder and the program name is Payables.exe. Previous versions were installed in \Softrak\APWin and had the program name APWin.exe.

    ·    You can now start other Adagio modules from toolbar buttons showing the icon for the module. This allows easy switching between Adagio modules. If a module is running against the same company data, Adagio will now just switch to that running instance, rather than launching a second instance. Toolbar buttons can be rearranged under File | User preferences, or by dragging the buttons around or off the toolbar itself.

    ·    Adagio Payables now logs user activity within the module, including login, menu choices and batch New, Edit, Copy, Delete and Post. Audit logs may be viewed with GridView.

    ·    The Edit / View Vendors grids now display the total number of records, as well as a count of the displayed records when a Filter is active. An Ignore Style Color button has also been added. Click this button to toggle the grid between no color and Style colors or no color and banding (if it is enabled in User Preferences).

    ·    Vendor Filters can now be displayed in Style Priority sequence. Added ‘Display Priority’ field to the grid in the Edit Account Filters function. This makes it easier to tell the sequence in which Styles will be applied. The setting of the sort option is saved by user.

     


    ·    Grids may be “banded” with a User Selectable color and banding frequency set under File | User Preferences. Filter Styles may be disabled and replaced with regular banding if desired.

    ·    Added Filter criteria 'Before today' and 'After today' for Floating Date Range.

    ·    The status bar at the bottom of the main window now shows activity of various steps when the program is starting up and the database is opening.

    ·    The Column Editor screen can be sized. The size is remembered by module on the workstation.

    ·    Supports Transport Layer Security (TLS) / Secure Socket Layer (SSL) for secure email servers when emailing check advices. Added option 'Use TLS/SSL' added to Email Setup function.

    ·    Updated splash screen with new Adagio logo and colors. Updated icon and toolbar button images.

    Vendors

    ·    You can now find vendors by Document Number.

    ·    The Find by vendor Phone now shows formatted phone numbers.

    ·    Vendors now have aging buckets on the Transactions tab, similar to Receivables. They are auto-calculated without having to click a button. Note that these aging fields do not display the values determined by Calculate Vendor Aging -- exactly the same as AR, which does not show the values determined by Calculate Customer Aging. Rather, the values are strictly based on being aged by Due Date as of the session date.

    ·    A Find Document field and Document Type have been added to the Transactions tab in the Vendor to allow you to search for a particular document using Finder or Smart Finder.

    ·    Vendor and Payee address fields are formatted, including dedicated fields for City, State/Prov and Country. Addresses can also be unformatted, as may be required for international vendors. The ‘Format Address’ setting is by individual vendor and controlled by default in the Company Profile. If the option ‘North American address’ is enabled, State and Province codes will be validated for North America and the country field will be populated automatically. A final option controls whether the Home country (user specified) is displayed on printed addresses. The company address in the Company Profile may also be formatted.

    ·    The vendor master record has many new fields and fields have been made larger. New fields include:

    Second vendor Name field.
    Second Comment line
    Last Maintenance User, Date and Time stamp fields available in vendor grids and finders, custom reports and in GridView.

    Larger fields include:

    Name increased from 30 to 40 characters
    Address lines from 30 to 40
    Contact from 18 to 30
    Comments from 30 to 40.

    ·    Added Tax Group and Tax Status default fields (used when adding new vendors) to the Company Profile, Batch/Vendor tab.

    ·    Vendor current and history transactions are now located in a single file rather than 2 separate files. This allows all transactions to be shown on the vendor transaction grid, on a single view in GridView, or on a single custom report.

    ·    A ‘Both’ option has been added when viewing transactions in the Vendor to allow you to view current and historical transactions in the same grid.

    ·    Added an option to sort transactions in ascending or descending order by date in the edit and view vendor functions for Current, Historical transactions or both. In previous versions, transactions were always sorted ascending.

    ·    Added an option to sort transactions by Date or by Type/Doc No. In previous versions, transactions were always sorted by Type/Doc No.

    ·    Added ‘Total Forced’ and ‘Total On-Hold’ amount fields to the vendor. These fields appear on the Transactions tab in the vendor and can be useful in filters, grids, finders, GridView views and custom reports.

    ·    Vendors can now have multiple alerts, and alerts can be set to display in specific functions in a specific module. Options on an alert allow them to be disabled once they are displayed, or require a user to acknowledge the alert. User ID’s are stored when alerts are disabled. All alerts for a vendor can be disabled in a single tick box.

    ·    The vendor Notes grid in the vendor edit and view functions can be sorted to display the most recent notes at the top by right-clicking on the grid and selecting 'Sort Descending'. The selection is remembered.

    Edits

    ·    You can now edit Control Account Sets or change a vendor’s Account Set without having to first purge all the posting journals. For Adagio MultiCurrency databases the new Account Set must have the same currency, unless the vendor has no transactions.

    ·    You can now edit Banks without having to first purge all the posting journals.

    Batch Entry and Posting

    ·    You can now find vendors by Document Number in batch entry.

    ·    A unique, incrementing, invoice number can be auto-generated for invoice batch entries by using the %n code in the Invoice Number Format field on the Accounting tab in the vendor. A Next Invoice No. field has been added to enter/show the starting/current value. The number is up to 4 digits and is trimmed. Copy batch, copy entry, import and export vendor, import invoice batch and import manual check batch (cash invoices) are supported.

    ·    When the ‘Auto-assign document number’ option is enabled in the Company Profile, the document number generated for invoice and adjustment batch entries now includes the year. The format is year, batch and entry number (YY-BB-EE). This avoids potential duplicate numbers with transactions entered in previous years.

    ·    The Distribution field is now hidden on the invoice batch detail screen if there are no Distributions on file. This speeds entry by eliminating an extra tab key or mouse click on each detail if you do not use Distributions. The Dist. Set button is hidden on the invoice batch entry screen if there are no Distribution Sets on file.

    ·    Adagio JobCost users can now control the information sent to the Reference and Description fields in JobCost batches created by Payables, including vendor number, vendor description, Document Number, and Document Reference and a User Defined format. The fields ‘Send to A/J reference’ and ‘Send to A/J desc.’ have been added to the Integration tab in the Company Profile. The 'User defined' option allows you to format the fields using a combination of fields from the transaction, batch information (posting sequence, batch number, entry number), Job/Phase/Category, Time&Billing fields and free form text. Click on the field in Help for the list of codes.

    ·    Added the option ‘Allow posting to control account’ to the Integration tab in the Company Profile. It is disabled by default to prevent you from (accidentally) entering GL accounts used in Control Account Sets GL account during batch entry. Batch posting also checks this.

    ·    You can now add Vendor Name and other fields from the vendor to the batch grids using the Column Editor. The Vendor Name is included by default.

    ·    The Job Description and Estimate Description can be shown in the Job/Phase/Category finder in batch entry.

    Ledger Interface

    ·    Payables 9.2A is fully compatible with the new feature in the Ledger 9.2A Retrieve Subledger Batches function that allows separation of subledger batches on retrieve by Posting Sequence or Batch Number. For earlier versions of Payables, if the subledger batch contains transactions for system checks, reversed checks, checks cleared with error, or NSF Checks, revaluations or period end clearing entries, the Retrieval file cannot be separated by Batch.

    Specification Designer and Printing Checks, 1099s and  T5018s

    ·    Added ‘Print one check per invoice’ option to the Accounting tab in vendors. Set this option to cause the System Check Run to print one check per invoice for the vendor rather than one check paying multiple invoices.

    ·    You can now add Vendor Name and other fields from the vendor to the grid on the Payments tab for System Checks using the Column Editor. The Vendor Name is included by default.

    ·    The check specification designer has been updated to support new vendor formatted address fields and increased length of some fields. Your existing checks and other forms will print without requiring any change. However, you may want to change your existing specifications to use address formatted fields or adjust the widths of the fields on the forms.

    ·    The description of specification codes V02 to V06 and V14 changed from “vendor” to “check” to reflect that these codes actually print fields from checks not vendors.

    ·    Added new codes to the specification designer for formatted addresses and other new fields in vendors:
         Vendor address line 1..7 (compressed)                          Vendor City
         Vendor address 1..7 (formatted)                                   Vendor State/Province
         Vendor Name 1                                                            Vendor Country
         Vendor Name 2                                                            Vendor Comments 2
         Vendor Name 1 + 2                                                      Vendor I.D. number – partial

    ·    The new Vendor formatted codes make it easier to remove blank address lines and have the Zip/Postal Code on the same line as other fields.

    ·    Added new spec codes for formatted address from Company Profile:
         M27..33 Company address line 1..7 (compressed)
         M34..40 Company address 1..7 (formatted)
         M41 Company City
         M42 Company State/Province
         M43 Company Country

    ·    New specification codes added to show the user who printed checks, advices, 1099s and T5018 forms:
         M44, current user code
         M45, current user name

    ·    Add specification code "V66 Vendor I.D. number - partial" to print the last 4 digits of the Taxpayer ID Number on 1099s. The last 4 digits are printed and the rest are asterisks.

    ·    If a System Check Run is in progress and the EFT status is changed for a vendor, clicking the EFT/Post button will detect that a vendor status has changed and present a message stating a new payment list will be generated.

    Reports

    ·    Added Aged Open Payables report. The report is similar to the Aged Overdue Payables report but for Open Payables. It can be aged by document date as well as due date and can be calculated as of a prior date. There is an option to include Applied Details.

    ·    Posting Journals can no longer be cleared after printing. This avoids accidental clearing. Posting Journals are cleared at year end. The 'Allow Post Journal Purge?' option has been removed from the Company Profile.

    ·    Running Period End no longer precludes the printing of the Aged Overdue Payables report or the new Aged Open Payables reports for an earlier period.

    ·    A new ePrint code %CDT is available to put the Calculate/Aged as of date into either the PDF filename or folder name for reports such as Open Payables and Aged Overdue Payables.

    ·    Added an option to print a General Ledger Distribution Summary on batch listings.

    ·    Added finder and smart finder on the Vendor Name on report dialogs to allow look up by name for a range of vendors.

    ·    The Posting Journals were changed to use a single format regardless of whether Payables is interfaced to JobCost, Time&Billing or neither. This allows the same GridView views and custom reports to be used for any AP data regardless of interfaces.

    ·    A Batch Description field has been added to Posting Journal records for use by custom reports or GridView.

    ·    The Distribution Sets Report now prints the Job/Phase/Category for Job cost type Distribution Set Details.

    ·    Adagio Payables’ standard reports are now created using Crystal Reports 2013, replacing the Crystal Reports 8.5 Print Engine (CRPE32.dll). The module’s management reports are now stored in \Softrak\ Payables\StandardReports. Revisions to these reports should be placed in \Softrak\ Payables\ModifiedReports. Custom reports to be added to the Reports menu should be stored in \Softrak\ Payables\CustomReports. Reports must be edited or created using Crystal Reports 2011 or 2013 and Adagio ODBC for access to the data files. Users will notice minor changes to some of the visual elements in the module and a new Print Preview window. The size and position of the Print Preview window are now remembered between sessions by user, so the Workstation Options controlling this function have been removed. Exporting to an Excel spreadsheet from the print preview window has been significantly improved. The Report Tables Drive settings and Crystal tables in the \QRASP folder are not used by version 9.2A modules.

    ·    An updated version of Adagio PrintTool (PT) is installed in \Softrak\PrintTool. PT allows you to print / preview custom reports without needing to run Crystal Reports itself or without placing the report on the Custom Reports menu in an Adagio module, and allows reports to be placed on the Windows desktop. PrintTool 9.2A prints custom reports created with Crystal Reports 2011 or 2013 only. Adagio ODBC must be installed to create custom reports but is not required to print custom reports. Your Adagio dealer or consultant can create custom reports for you and deploy them at your site. PT allows you to specify a report to print on the command line using the /r parameter. This allows Adagio automation batches to print custom reports (to printer – a future release of PT will allow automation batches to print custom reports to PDF). PT does not require registration with Softrak Systems but does use Adagio Lanpak licenses. Note: PT does not print reports created with Crystal Reports 8.5 for Adagio. Existing version 8.5 custom reports must be converted before they can be printed by 9.2A.

    Maintenance and Miscellaneous

    ·    Added Delete Inactive Vendors function. The option ‘Exclude vendors with historical transactions’ allows you to delete vendors with history transactions (vendor history does not need to be purged first) or conversely use it to delete only vendors with no history. The ‘Select vendors already flagged as inactive’ option can select vendors based on the ‘Active’ flag in the vendor.

    ·    Added Date/Time/User Created and/or Last Maintained fields to vendor and other files, including adding batch fields from the batch status to transactions. These fields can be used in grids, finders, GridView and custom reports.

    ·    When revaluing your accounts payable in an Adagio MultiCurrency site, prepayments are now included in the revaluation.

    ·    The Data Integrity Check (DIC) saves results for the last 9 previous runs in files APWINERR01..09.dat (where .dat is your company data file extension). The current DIC information will always be in APWINERR. If you do check/rebuild/check without closing the DIC function the results are appended to the same file.

    ·    Adagio Checks databases can be converted to Payables, including Vendors, Banks, Distributions and Check Specifications. When creating a Payables database, if Adagio Checks database is present, it will ask if you want to convert it. A default Control Account ‘CHECKS’ and default Terms Code ‘CHTRMS’ are created. These defaults can be changed during creation. The Checks 'Default bank code' is transferred into the 'Default bank for manual checks' in Payables.

    Import / Export

    ·    Import Vendors now allows updating the Control Account Set without having to first purge all the posting journals. The vendor balance must be zero and for multicurrency databases the new Account Set must have the same currency, unless the vendor has no transactions.

    ·    New export templates created for Excel format default the file extension to .XLXS rather than .XLS as in prior versions.

    Problems Fixed

    ·    When the Transaction details for an Invoice were changed through Vendor Edit, an invalid date message would appear on tab out of the Discount Date field if it was blank.

    ·    When the first document in the Current transactions list is an Invoice and the Transaction details are edited to change the Document status, the Status in the list of documents did not immediately display the new Invoice Status

    ·    When T5018 was enabled for a vendor, if additional characters were added in the Identity Number field beyond the end of a valid GST number (which is allowed) there was a validation warning in some cases and the vendor could not be saved.

    ·    When viewing PDFs for Invoices created by PurchaseOrders in a vendor, if a Receipt and Invoice/Adjustment had the same vendor document number, when you viewed the Invoice/Adjustment PDF the Receipt was displayed instead.

    ·    When entering a GL Account / Department in a batch, validation did not work and no warning was given when you entered a Department that did not exist for an Account -- if that Department did exist for the next highest Account. For example, you had account 8000-150 and the next account in the chart is 8001-250, then entering 8000-250 did not give a warning.

    ·    If the ‘Calculate base for discount with tax included?’ option is enabled in the Company Profile and a credit note with tax was posted to an invoice, the discount base of the invoice was updated by the full amount of the credit note instead of the amount net of Tax.

    ·    For Manual Check Payments, the Maximum Payment for invoices was being ignored. The Current Balance was defaulted as the Payment Amount. If the Check date made it eligible, Discounts were calculated. Manual Checks now matches System Checks; the Payment amount is now limited to the Maximum Payment and Discounts are not calculated when the Maximum Payment is not equal to the Current Amount.

    ·    For Letters, the Email files created in the SOFTMAIL folder did not have the full vendor code in the PDF file name (although the attachments were correctly emailed.)

    ·    The Vendor Transactions and the aging reports did not include vendors if the Short Name field had an extended character (e.g. French character with accent) in the first character position.

    ·    The Data Integrity Check checks for and corrects information in address fields used by TelPay that may result from incorrect import of vendors when using export / import to configure vendors for Telpay EFT.

    ·    In some cases in the Payables 8.1F when a dataset was newly created or converted from DOS versions, the Bank files were not created properly. This caused the Banks grid to show no banks and errors when you tried to add a bank.

    ·    In some cases in MultiCurrency datasets, period end was not correctly updating the Period End Clearing posting journal with the clearing entries.

    ·    In some cases, the displayed name of the EFT provider on the EFT tab in the Company Profile did not match the format selected in the System Options tab.

    From previous Payables 8.1F Hot Fixes

    ·    The EFT file for "CIBC 1464 format CAD" was rejected by the bank.

    ·    When posting batches using automation, if the 'Require batch print before posting?' option was enabled, batches that had not been printed caused the automation job to abort and no batches were posted. Batches that have been printed are now posted, unprinted batches are skipped, and the automation job does not abort. This allows the print status to be used to control which batches will be posted. In a future release of Payables, batches will be able to be marked 'Ready to Post' to control posting during automation, similar to other modules such as Ledger.

    ·    Adagio JobCost 8.1C users received the error "Unable to find data dictionary Phase @J81APHA, (1212)" when printing an invoice batch listing in Payables 8.1F, if JobCost 8.1A or 8.1B had not been previously installed.

    ·    In MultiCurrency sites, where the Open Payables or Overdue Payables report were backdated, the home amounts were incorrect even in simple cases. This has been fixed. However, in the event of multiple revaluations against partially paid invoices, it is unlikely that these reports will ever tie to the AP control account for a back dated period.

    ·    The T5018 form template has been updated and changed from 3-part to a 2-part. A minor change to the T5018 Summary forms templates has also been made. You will need to create a new T5018 specification file for your company database(s) using the new template and adjust as (or if) needed for correct field alignment on your printer. The sample data is not updated by the Hot Fix but you can created new sample specifications from the new templates if needed.

    ·    The PDF Viewer available to Adagio ePrint users in the vendor edit and inquiry functions did not show PO transactions that were Invoices posted as Invoice/Adjustments, as well as invoices posted as Receipts.

    ·    Adagio JobCost 8.1C users received the error "Unable to open data file @J65JOB, (1213)" when trying to create an invoice in Payables 8.1F if JobCost 8.1A or 8.1B had not been previously installed.

    ·    For Crystal Reports for Adagio users, the Custom Reports menu was missing in Payables 8.1F (2013.08.26) when you had custom reports in the \softrak\apwin\customrp folder.

    ·    In Payables 8.1F (2013.08.26), the Vendor List report printed details multiple times if the vendor had an alert containing more than one line of text.

    ·    Printing a report caused 'APPublicFavorite' to be inserted in the Style Finder. This caused all the styles listed below to use different colors/styles and could cause vendor styles to be incorrect.



Adagio Payables
8.1F | 2013-08-26 (Aug '13)
  Go to top
Release Notes
Print This

    Enhancements and revisions in Adagio Payables 8.1F (2013.08.26)

    New Features

       Adagio ePrint users can view a PDF of Adagio PurchaseOrders documents from the AP and PO current/archive transaction grids in the Edit / View Vendors functions, including POs, Receipts, and Inv/Adjs . The documents open in the new Adagio PDF viewer.

       You can attach files (such as a promotional offer) to advices or letters in the email queue. Attachments are shown in a tree view on the Edit Email Entry dialog. Right-click on the tree to attach a PDF, Word, Excel or other types of files. Multi-select is supported, allowing you to add files to all receipts in the queue.

       Supports Automation when Adagio Console is installed. Automation allows you to automate many functions in Adagio modules, including posting, importing, printing reports, backup and integrity check, etc. across modules, and view, print or email the results from an automation log.

       Supports the Auto-fill GL account and department options in Ledger 9.1A.

       Locking has been relaxed while printing checks, allowing users to use certain other functions that were previously not allowed.

       New splash screen with an updated look.

       A 'Report set' button has been added to the toolbar.

       Added new expansion codes for Report Favorite filenames for Adagio ePrint users: %CMP (company name), %CNO (company number), and %EXT (data extension).

       Added new AP specific Styles for use in filters. The default Filters (used when a new database is created) have also been updated. The sample data includes new Filters that make use of the new Styles. You can recreate any of the new sample filters you find useful in your own live databases.

       A Listing button was added on the Group Setup window and prints all options or enabled options only for a range of groups.

       The Data Integrity Check results now include the version/date of the program, for example: "Adagio Payables 8.1F (130726)".

       The Help | About function now has a Consultant tab showing the contact information for your Adagio consultant if they have enabled this option at your site.

       Excel Direct can now use Windows "automation" (inter-process communication) to send data to other spreadsheet applications, the same way it interfaces to Excel, allowing all formatting to be retained in the resulting sheet. OpenOffice 3.3 or later and LibreOffice® 3.3 or later are supported. This interface must be manually enabled. The file SSI2XL.INI must exist in \softrak\system and must contain the section [Initialization] with an entry <computer name>-UseOpenOffice=1, where <computer name> is the name of the machine that this entry references. Refer to the Readme Help for further details.

    Problems Fixed

       You can now view the applied transactions in the Transactions grid without using the mouse. Opening the Transaction tab puts immediate focus on the grid, so Alt-A can be used without tabbing to view a particular transaction, or use the cursor keys to highlight a different transaction.

       After creating a new vendor, other users or Adagio programs were not able to access that vendor until you closed the Edit Vendor function.

       Deleting a vendor with a P/O Balance (but no outstanding balance or transactions) is now prevented.

       Changes to the Discount Rate made from the Transactions grid when editing a vendor were not being saved unless the Discount Base / Discount date were also edited.

       If an invoice date older than 30 days from the session date was entered in a batch for a vendor with the 'Auto-generate invoice number?' option enabled, the invoice number was not regenerated using the date entered.

       When entering invoices in Payables 8.1E with JobCost 8.1C you received the error "Unable to find data dictionary Alert Functions @J81AART, (1212)" in some cases.

       Posting a Cash Invoice no longer sends zero dollar transactions to Payables account to the GL.

       Corrected a problem with sending the Time&Billing User Defined % codes from Payables to Ledger on a Manual Check (MC) cash invoice.

       Manual Check posting in Payables 8.1E was not sending information to the Description 2 field in the G/L transaction batch.

       The XML file created for T5018 electronic filing was rejected in some cases.

       Specification code G01 "G/L Acct-Job# - Dist Code" truncated the Job-Phase-Category when the full 6 characters were used.

       The Description entered when a check was reconciled did not print on the Check Reconciliation report after the reconciliation was posted (although it did print while the transaction was pending).

       Voided Manual Checks displayed in the Check Reconciliation with the cents truncated in the amount.

       The report filename codes (ex. %FYR) were not being saved in report favorites.

       The %PJN code did not work when printing the Check Reconciliation Posting Journal to a PDF file with Adagio ePrint.

       The new option 'Show description 2' for the Print/Consolidate GL Transactions report in Payables 8.1E was not working.

       Import Vendors now supports importing multiple email addresses (separated by a semicolon) in email fields.

       Importing the Next Year 1099 field for vendors did not populate the Next Year T5018 field.

       The window title in the dialog box displayed after creating an EFT file showed the wrong bank in some cases.

       When creating a new multi-currency database or enabling multi-currency you must now enter a Default Rate Type.



Adagio Payables
8.1E | 2013-01-31 (Jan '13)
  Go to top
Release Notes
Print This

    Enhancements and revisions in Adagio Payables 8.1E (2013.01.31)

       Added P/O Balance field on the Statistics tab in Edit/View Vendor functions . Outstanding PO's are included in the P/O Balance. The P/O Balance includes: a) all items backordered on PO's, b) all items received but not invoiced, and all items (including tax) invoiced but not processed by PO Day End.  Note: the value in this field is only correct if Adagio PurchaseOrders 8.1C is used.

       When entering a negative invoice, a negative discount base could not be entered. System Checks and Manual checks for Payments will now use the negative discount base to calculate early payment discounts.

       In Payables 8.1E, the Payment Control function would not accept a Report Group of less than 6 characters in the range.

       The warning message displayed when you enter a session date in the future or more than 30 days prior to today was changed from "Date is more than 30 days prior to, or later than, today." to "Date is more than 30 days prior to today or in the future from today.". This helps avoid confusion when the date entered is in the future but less than 30 days in the future.

       When entering multiple distributions in a batch entry for a vendor with a mix of blank Distribution Codes and Distribution Codes with a blank default expense Account/Department, on the detail for a Distribution Code, entered after a detail with a blank Distribution Code, the tab went directly to the amount, skipping the Account/Department fields.

       Entering a Check Number with 2 or more period characters in a manual check caused a floating point error message and crashed the program.

       In Payables 8.1E, the Active Users function showed only the first instance of the first module other users had open.

       In Payables 8.1E, the Email, Website, and the 2 style code fields were added to the Vendor List and Statistics report but were included in the Address section instead of the Profile section.

       Payment files created by Adagio EFT for C.I.B.C. using the "CPA Standard 005 1464 format CAD" that were previously accepted by the bank were rejected. The EFT file has been changed and is now accepted.

       In Payables 8.1E, the Open Payables report was slower than in previous versions in some cases if printed on the date of the last Period End. This has been corrected.

       Payments applied to postdated invoices were moved to history by Period End but the invoices were not. Such payments were not shown on the Open Payables report, unless it was backdated, and the therefore the report did not balance to your GL in this case.

       Manual Checks and Reversed Checks posted the source currency into the home currency field, causing the Tax Tracking report to be incorrect for multi-currency databases.

       The Purge Vendor 1099 function now clears the YTD 1099 payment total for vendors who have Process 1099s off but previously had it on, and therefore had payment totals on file. Thus if 1099s are enabled again in the future the totals will correctly start at zero.

       The Entry Date in the AP GL Disbursement file was set to the Rate Date of the invoice rather than the Document Date.

       In Payables 8.1E, the GL Distribution for transaction details showed extra details in some cases.

       In Payables 8.1E, the amount for GL Distributions for transaction was truncated to .00 cents rather than the correct figure in some cases in multi-currency databases.

    Installs an updated version of the Adagio Data Source (ADS) that improves the handling of certain integrity problems in Adagio data files, minimizing the impact of damaged data. When this release of Payables is installed the Adagio System Updater (2013.01.09) is not required.



Adagio Payables
8.1E | 2012-11-13 (Nov '12)
  Go to top
Release Notes
Print This

    Enhancements and revisions in Adagio Payables 8.1E (2012.11.13)

    New Features

       The option 'Calculate as of' option has been added to the Aged Overdue Payables report. This allows you to cut off future-dated transactions rather than aging them into current. It also allows you to print the report as it would have appeared at a date in the past. This allows the report to be reconciled to your G/L for any period, which is often a requirement when reporting to your bank or accountant. Note: to obtain the desired result on the backdated report, you must not have purged transactions from history that are required by the report for the date selected.

       The Open Payables report now allows you to select a 'Calculate balance as of date' earlier than the Last Clearing Date (set by the Period End and Year End functions). The report will be accurate providing you have not purged history past the selected date. Note: for Multi-currency sites, the Home amounts may not be correct due to revaluations and you may want to print the report for Source amounts only.

       For Canadian users, Payables tracks T5018 payment totals and prints T5018 forms for vendors who are your subcontractors. The T5018 Recipient Type in the vendor can be set to Individual, Corporation or Partnership. The S.I.N. or F.I.N. can be entered for Individuals/Partnerships. These fields are encrypted in the database and are only available in the Edit and Vendor functions to the SYS user or users belonging to a Security Group where the 'Edit Vendor SIN/FIN' option has been selected. The File T5018 Forms option in the Maintenance menu allows you to export T5018s to an XML file for electronic filing with the appropriate government department.

       Updated 1099 and 1096 templates and in sample data with changes for 2012.

       These new codes were added to the specification designer for use on T5018, 1099 and related forms:
          M25 T5018 Language  (E or F)
          M26 Company contact email
          V13 Vendor YTD 1099 /T5018 Payments (not a new field but now used for T5018s as well as 1099s)
          V23 I.D. number (DS), where "DS" means double-spaced
          V45 Vendor YTD 1099/T5018 Payments Dollars
          V46 Vendor YTD 1099/T5018 Payments Fractional Amount
          V47 Vendor I.D. number (DS)
          V48 Vendor S.I.N.
          V49 Vendor S.I.N. (DS)
          T01 # of 1099s/T5018 (not a new field but now used for T5018s as well as 1099s)
          T02 Total of 1099s/Tt018 (not a new field but now used for T5018s as well as 1099s)
          T03 T5018 ID / Account number
          T04 T5018 ID / Account number (DS)
          T05 T5018 Period ending
          T06 Total of 1099/T5018 Payments Dollars
          T06 Total of 1099/T5018 Payments Fractional Amount

       Added an Edit Report Groups function. The conversion to 8.1E scans the vendors and automatically creates the Report Groups encountered. The Report Group fields in the vendor, in ranges on reports and in the System Check run are now a finder file. The 'Verify report groups?' option has been added to the System/Report Options tab in the Company Profile. It defaults to off on conversion to 8.1E (so that the behavior is the same as in earlier versions). A Report Group report has been added.

       You can now change the Invoice Status to Forced, Hold or None from the grid on the Transactions tab in the Vendor (assuming the user is allowed access to Payment Control). Select or multi-select transactions, right click and change the status. This is faster than having to open the details screen for each transaction or use the Payment Control function. The Edit button is now available on the Transactions tab so you can view vendors using Next/Previous and then change to Edit when you want to change the transaction status.

       New fields for use by Adagio PurchaseOrders 8.1C (to be released at a later date) have been added to the vendor. These fields are only visible when PurchaseOrders 8.1C is present (they are not supported by Purchase Orders for Adagio). Send Method (Print, Fax, Email), Print Spec, Fax Spec, Email Spec and Email Cover will appear on the Payee/PO tab. The 'Receive to location' field appears on the Accounting tab.

       For legacy reasons, Adagio Payables has always made the assumption that, if the entire invoice is not paid, the invoice was likely in dispute, and subsequently set the Maximum Payment amount to 0.00 (again assuming that the remainder of the invoice would not be paid). As a result, in order to pay the invoice, you had to go into Payment Control or the transaction detail in Edit Vendor and change Maximum Amount to reflect the balance of the outstanding invoice. This behavior is now optional. The 'Set Amt Payable to Inv. Balance' option has been added to the System/Report Options tab in the Company Profile. It defaults to off on conversion to 8.1E.

       Creating a $0.00 manual check to match prepayments to invoices no longer creates $0.00 G/L transactions.

       Batch entry supports Estimate styles in finders for Adagio JobCost 8.1C.

       Batch entry supports Docket Active status and Docket Styles in finders in Adagio Time&Billing 8.1C.

       Batch entry supports the customer code options Uppercase, Auto-fill and Customer Code Format when entering Time&Billing related transactions for Clients.

       The batch entry number is now displayed in the title bar of the batch entry window. This helps you keep your place when entering transactions from a list on paper. For example, for new batch entries it displays 'Invoice Batch X, New Invoice (Entry 1)'. When editing an entry it displays 'Invoice Batch X, Invoice 123456 (Entry 1)'.

       Excel Direct button has been added for the grid in the Check Reconciliation function.

       Added the option 'Show description 2' to the Print/Consolidate GL Transactions report. Transactions with a second description take 2 lines on the report.

        Added % codes for the User Defined format to send to G/L Description 1 and G/L Description 2 on the Integration tab in the Company Profile:
          dst - Distribution
          cln - Time&Billing Client
          dkn - Time&Billing Docket
          dis - Time&Billing Disbursement
          src - Time&Billing Source Code

       Added option 'Delete vendors with history' to the Batch/Vendor tab in the Company Profile. Deselect this option if you do not want to allow vendors with history transactions to be deleted. In previous versions, vendors with no current transactions but with history could always be deleted.

       The Adagio menu now includes the module from which it was selected to allow you to quickly open another instance of the same module.

       The number of Previously Opened databases (saved by user) has been increased from 25 to 100.

       The backup function now includes open data files if you proceed after getting the message "Unable to lock data set exclusively, do you still want to perform backup?" This message is displayed when other users have Adagio programs open for the same company. The zip file will contain the complete set of files but there is no guarantee that the backup will be viable. In general, backups should only be made when there are no other users in Adagio.

       The speed of backup to zip file has been improved by approximately 25% across a LAN and 400% with local data.

       The Open Data screen can be sized horizontally to allow you to see the full data path.

       The F1 key now launches Help when no windows are open.

       The session date is now passed to GridView views (workspaces) loaded from the Inquiries menu.

       The Data Integrity Check now checks the Common Files as well as the AP files. Previously these files were only checked by DataCare.

       The Data Integrity Check (DIC) now checks History Transactions during the Application Integrity Phase. The first DIC run after upgrading to 8.1E (including DataCare) may detect errors that were not previously reported. The DIC rebuild function can add transaction matching records missing from history due to previous database problems. This can correct problems in the Aged Overdue Payables report when printed with the new option 'Calculate as of' option. See the "Upgrading to 8.1E' section in the Release Notes for important information regarding these changes.

       The Data Integrity Check now displays "Checking Index x of y" on files with multiple indexes so for large files you know it has to cycle through the records multiple times and which pass it is currently on. For example: "A/P Transactions 1234 of 45678 (Checking index 1 of 2)".

       The '1099 Vendors' filter in the sample data was updated to include the fields 1099 Type and Vendor Tax ID number. Use this filter to see at a glance who is missing a Tax ID and who might not be set up as the correct type.

       Station Logs now indicate memory information for the station or Remote Desktop Services session in these variables:

    Total Memory       - total Mbytes of physical memory
    Available Memory- free Mbytes of physical memory
    Memory Load       - percent of memory in use.

       Station Logs now show the bitness of the application and the station OS in the variable "Environment".

    Problems Fixed

       The behavior between Payables and Receivables on the Transactions grid was inconsistent. Now in the Vendor Transactions, when you press Enter and the grid has focus, the Applied Details is opened instead of the function closing, the same as for the Customer in Receivables.

       Changing the Invoice Status (Forced, Hold, None) for a transaction in the Edit Vendor function now causes the message "A new payment list will be generated, due to a change in the parameters" to be displayed in the Print/Post Checks & Advices function when you select Print/Post or print the Pre-Check Register report.

       Job Alerts did not pop up in batch entry in Payables 8.1C and 8.1D.

       An adjustment to a credit note (in current transactions) could not be posted if an invoice with the same number existed in history.

       The warning message 'Please enter a valid account' appeared in Invoice Batch Entry if User Preferences were set to ‘Auto add items’, the account finder was set to ‘Active records only’ and an account with a department was overwritten to an account with no departments by typing in the field.

       The Invoice batch entry grid size was not remembered when the entry screen was resized.

       The 8.1D (2012.08.14) Service Pack fixed a problem where a Manual Check cash invoice having multiple account distributions was rejected by TelPay However, once that fix was made it exposed another problem that existed in the product and the Telpay batch was still rejected. This has been corrected.

       If you printed a set of 1099's and 1096's, then before exiting out of the function, you printed another set, the 1099's forms printed as 1096 forms.

       The %PJN code did not work when printing the Check Register to a PDF file with Adagio ePrint.

       The Report Set detail was not picking up the default filename from the Favorite for Posting Journals.

       Changes to the order of the Sort By fields on Transaction and Analysis reports were not remembered when the 'Remember Report Settings' option was on and reverted to the default the next time the report was printed.

       The legend on the Batch Listing report now includes the 'e' code, which indicates the terms have been changed.

       Error Posting Journals were not printing in Payables 8.1D.

       The Original Amount field on the Open Payables report in Summary format printed blank.

       Aged Overdue Payables report did not do a page break on the primary sort.

       The Discount Percent field in the Current Vendor Transactions table for Crystal Reports for Adagio had the wrong number of decimals.

       The Data Integrity Check does additional checking of the Batch Control file. In previous versions, a certain type of error that prevented you from editing a batch was not detected.

        The Search tab was missing in Help.



Adagio Payables
8.1D | 2012-08-14 (Aug '12)
  Go to top
Release Notes
Print This

    New Features

       Added HSBC bank format for EFT add-on.

    Problems Fixed

       An EFT Manual Check cash invoice having multiple account distributions was rejected by TelPay



Adagio Payables
8.1D | 2012-02-28 (Feb '12)
  Go to top
Release Notes
Print This

       System Checks has been revised to work the way it did prior to the 8.1D release. Selecting ‘Take discounts if available’ will only include invoices with a ‘Discount date’ that is on or before the ‘Due date on or before’ date.

       The  EFT / TelPay sequence number was not updated in some cases when other users were in Payables at the time EFT payments were processed.

       The Company Name was not displayed in the Payables window title in 8.1D in some cases when multiple different companies were open concurrently.

       Post-dated manual checks (Cash Invoices) beyond expiry date of the Not For Resale (NFR) version are now allowed for use by Softrak business partners.



Adagio Payables
8.1D | 2012-02-03 (Feb '12)
  Go to top
Release Notes
Print This

       Editing a vendor from within in batch entry used a Lanpak license when it should not have.

       If you had Payables 8.1D installed and you use Purchase Orders for Adagio, and likely only if your purchase orders data was originally created with a certain version(s) of the DOS Inventory Receipts program, the Tax Status on the Accounting tab in the vendor did not display correctly and could become set to the wrong value if you saved the vendor. If you have the problem, the Tax Status list will not show all the possible tax status values you have defined in Purchase Orders. The first tax status will not be displayed as a choice in the list. If it is there you do not have the problem.

    If you have changed the field and saved the vendor, the wrong tax status has been saved. In addition, if the vendor was set to the last tax status in the list, the status displayed as the one above it. If you saved the vendor, the wrong tax status has been saved.

    You should check the Tax Status of vendors changed by Payables 8.1D to ensure they are correct. To identify vendors that have been edited, use the column editor and add the field 'Last Maintenance Date' to the grid. You could also do a smart finder search or create a vendor filter to select vendors where this date is after the date you first used Payables 8.1D. If you are uncertain what the Tax Status should be for a vendor, view an existing purchase order for that vendor and note the Tax Status shown on the Details tab.

    NOTE: Even if you do not have the problem described above, if you use Purchase Orders for Adagio and you installed Payables 8.1D (2012.01.14), you must read the Release Notes for (2012.01.31) and check for the problem described there (see below).

     



Adagio Payables
8.1D | 2012-01-31 (Jan '12)
  Go to top
Release Notes
Print This

    • If you use Purchase Orders for Adagio and you edited a vendor in Payables 8.1D (2012.01.14), the Tax Status on the Accounting tab displayed as blank and became corrupt if you saved the vendor. The vendor Tax Status on purchase orders created for the vendor was also blank and tax was not calculated. Note: there is no problem when vendors are edited from Purchase Orders.

      Purchase Orders users must install this release before using Payables 8.1D.

      If you have edited vendors before you installed the Hot Fix you will need to correct any vendors you edited from Payables by editing the vendor, selecting the correct Tax Status, and saving. To identify vendors having this problem, use the column editor and add the field 'I/R Tax Status' to the grid. It will display as 65535 for vendors with the problem. If you a have large number of vendors you could use the smart finder to search your vendors. To do this, add the field 'I/R Tax Status' to the smart finder grid and search for 'greater than 9'. If you are uncertain what the Tax Status should be for a vendor, view an existing purchase order for that vendor and note the Tax Status shown on the Details tab. You should correct vendors immediately after installing this version. When you save vendors with the problem, the Tax Status will be changed to zero from 65535, limiting your ability to identify vendors with the problem.


Adagio Payables
8.1D | 2012-01-14 (Jan '12)
  Go to top
Release Notes
Print This

       Report Favorites allow saving Reports with specific options chosen. Click the Favorite button (a star icon) on any report dialog to create a Favorite. Favorites for a report can be accessed from the report dialog in a drop-down field. Favorites can be private to the Adagio user or public for use by all users. Private Favorites are yellow, Public Favorites are blue. Added Favorite Reports and Print/Delete Favorites functions to the Reports menu. Multiple favorites can be defined for the same report.

       Report Sets allow the grouping of Report Favorites into a single print job that will run unattended. Report Sets may be printed to printer or PDF files (when Adagio ePrint is used). Report Sets may be launched from a command file or a scheduled Windows task by running APWIN.exe with the parameter /R followed by the Report Set (ex. /RMonEnd). A progress dialog lists the reports in the Report Set, the printing status of each, the destination folder, filename and conflict strategy. A log is generated that records the printing status of each report in the set. Use Report Sets to automate the printing of all your month end reports.

       When Payables is integrated with Purchase Orders for Adagio, the Status field for Tax Group is now a finder that lists the descriptions of the tax statuses from the PO company profile rather than just a digit from 0-9.

       Most Access Violation (AV) errors are now recorded by module in an exception log text file. The file is located in the program folder for each module. For example: \softrak\apwin\apwin.error.log or \softrak\ledger\ledger.error.log. When any Adagio module with a date in 2012 is installed the exception log is enabled for all other modules. An AV error is a generic error that can occur in Windows applications. This occurs when a program tries to access memory that cannot be addressed, which can happen for many reasons, including software or hardware/network problems. The address, program (EXE or DLL), form, and version information contained in the log will assist Softrak in tracing a problem if the address is located in the Adagio application code.

       The System Status function can create a snapshot of detailed information about your Adagio installation and package it in a single zip file that can be sent to Softrak Technical Support or your Adagio dealer to assist them when answering questions or tracing problems. The information includes: Adagio install logs, program INI files and logs, system INI files and logs, directory listings of Adagio folders, versions and dates of all Adagio programs and system files. To create the snapshot zip file, select System Status in the Help menu, proceed when prompted and click the System Snapshot button at the top left of the Status of System screen. The zip file will be in the \softrak\system folder, located on the drive where Adagio is installed. The filename contains a date and time stamp, and is of the form AdagioSnapshotYYYYMMDD_HHMM.zip. The zip does not take any of your Adagio database files.

       The Payables program icon is more consistent with the look of other Adagio icons and the size of the "ap" letters has increased, making the icon easier to recognize at a glance.

       The Help | About screen has been redesigned and includes a link to documentation page for the module that shows New Features, What's New video and manuals.

       When Payables is opened after installing an upgrade, a dialog is displayed with a link to a short video highlighting the new features. The dialog is displayed for each user until they tick 'Don't show this message again'. The video also be viewed anytime by visiting the Softrak website. Note: the dialog also appears when Adagio is installed at a new site.

    Problems Fixed

       If another user was editing a vendor and you tried to edit the same vendor, and the vendor had an alert, the alert popped up even though you are prevented from editing the vendor.

       In some cases, for check specifications where the 'Auto size field' property was enabled on the field, the Check Date field position moved slightly on each check after printing several checks.

       You could not enter a dash or other alpha characters in the Check Number (for non-printed checks) for a payment, even when the 'Alphanumeric manual check numbers?' option was on in the company profile.

       When importing vendors, a blank Distribution Code field is now permitted, allowing you to specify a default Distribution Code for some vendors but not for others.

       After changing the format for a date field set to User-specified, if you closed an import template after the change without explicitly saving it first there was no warning that a change was made and the change was lost.

       The Data Integrity Check now detects and rebuilds errors when Payment (PA) or Manual Check (MC) transactions have a Current Balance, which can be caused by rebuilding from another type of error in some cases. These transactions will be changed to a Pre-Payment (PP), which allows you to manually match the restored Invoice (IN) to the PP via a $0 manual check.

       Several minor problems and inconsistencies with other modules related to ePrint functionality in Payables have been corrected in this release. This includes some small new features. If you are using Adagio ePrint, Payables 8.1D or higher is recommended.

       Installs a new version of the Adagio Data Source (ADS) that fixes a problem where you may have received an error saying you are out of Lanpak licenses when this is not the case. The Licensed Users field on the Help | About screen in Adagio modules showed a huge and incorrect number of licenses in use when this happened. This error occurred in some cases when you edited vendors, customers or items from modules other than AP, AR or IC.

       When installing Adagio to a computer or server where no Adagio modules had previously been installed, if you installed an Adagio module that does not use the Crystal print engine first (such as Lanpak or GridView), when you installed Payables you received the error "Adagio has been established on destination folder: [x:\SOFTRAK]. Yet the install cannot detect the corresponding Reports Tables..." and were unable to proceed. If the first module installed uses the Crystal print engine there was no problem.

       When running any Adagio module that installs vitalEsafe (or WebSafe as it was previously known as) on a Windows 7 (or Vista) station, in some cases, the auto-workstation install ran every time you started the application, even if you had done a workstation install. This happened if the user was not an Administrator on their own machine (the default for a new computer) but rather a Standard user, and User Account Control (UAC) was on, and you had not installed any module with a release date of October 2011 or later and done a workstation install for it on the station. This has been resolved. To resolve this problem for ALL other modules, install any module with a release date of October 2011 or later and do a workstation install for it on the station.



Adagio Payables
8.1C | 2011-07-29 (Jul '11)
  Go to top
Release Notes
Print This

    New Features

  • Installs the AdagioPDF printer driver. All reports and printouts from Adagio can be printed to the AdagioPDF printer to create a PDF document in the data folder.

  • Supports the features in Adagio ePrint. When ePrint is installed you can print reports to PDF files in configurable folders determined by the Report Type (General, Transaction or Audit). Statements print to a separate, configurable folder. Fields can be embedded to establish the file and folder names (User, Session Date, System Date, Time). Click the ePrint button (red "EP" icon) on any report dialog to print the report to PDF. The Paperless Reports option forces all reports to be printed to PDF. Reports can be printed to PDF and attached to an email (MAPI) with a single button click.

  • On the Open database dialog you can now use Alt-B to open the browse and Alt-F (for Favorites) to open the previously opened list. In previous versions you had to use the mouse to select the folder buttons.

  • Alt-X now selects the Excel Direct button on grids where it is available. In previous versions you had to use the mouse to select Excel Direct.

  • Grids, filters, and finders now show the lookup values instead of the raw data values for typed fields. For example in vendor grids the Vendor Status shows Normal or On hold, and Aging Type shows Document date or Due date, instead of 0 or 1.

  • Account Styles and Filters were added in Ledger 9.0D. They are now supported in GL account finder grids in Payables.

  • Import Manual Checks can auto-generate the Cash Invoice Number so unique numbers do not need to be generated externally and included in the import file. To use this feature, add the 'Hdr-Cash Invoice Number' field in the Field Defaults tab, where the Value will be set to 'Auto-generated'. The Cash Invoice Number will be set to "Batch Number - Entry Number".

  • In Import Manual Checks if the 'Hdr-Print Check?' field is included in the template and set to True in the default fields the Check Number is no longer a required field in the import and will be generated when checks are printed from the resulting batch.

  • Added check specification code 'G07 G/L Acct Description' for printing on the check advice. This is useful if the description contains information such as a person's name.

  • Added the option 'One detail per entry' to Import Manual Checks. It can be used when the 'Header fields on each record?' option is on. Use it when an import file may contain multiple checks in a row for the same vendor. In previous versions the checks would be consolidated into a single check entry in this case. Note that if this option is used then checks with multiple distributions cannot be imported as they would be split into separate check entries. In addition, if the Cash Invoice Number field is included in the import it can be used to split multiple checks in a row for a vendor for a batch of Cash Invoices.

  • You can now optionally send the Check Number instead of the Cash Invoice Number to the Reference field of the GL expense transaction for cash invoices. Added the option 'Send check instead of cash invoice?' to the Integration tab in the Company Profile.

  • The following fields have been added to the batch status and are available in batch grids, the batch inquiry, and Adagio GridView: Created date, time and user; Last Edited date, time and user; and Posted date, time and user. The date fields are the system date (computer date) rather than the session date (Adagio login date).

  • The temporary report file used when printing the Invoice Batch Listing now includes the cost of sales GL Account / Department fields for job related details, allowing a modified report (ModRP) to include these fields.

  • The vitalEsafe upload progress dialog has been improved and the progress bar now accurately shows the percentage. It is no longer necessary to install the vitalEsafe patch.

    Problems fixed


  • When importing a Cash Invoice type transaction to a manual check batch the Cash Invoice Number field is now required and cannot be blank. Previously it was possible for an import to result in a blank Cash Invoice Number, resulting in a problem if the transaction was ever reversed.

  • A manual check batch containing entries with a blank Cash Invoice Number is now prevented from posting.

  • Import Manual Checks now reports an error if the 'Det-Document Number' field (i.e. the invoice being paid) contains an invoice that does not exist or the invoice has already been fully paid.

  • In Payables 8.1B and 8.1C, importing vendors to update the vendor name, phone and/or Active/Inactive flag for existing vendors created data integrity errors.

  • Importing vendors now updates the vendor filters.

  • The Data Integrity Check detected manual check entries where the check total did not match the total of the details. However, the rebuild corrected the total payable but not the check and batch amount. This type of error is also detected in posting and the batch is prevented from posting until it has been rebuilt.

  • When opening the vendor edit or inquiry functions it was possible to very quickly press the F5 or F6 keys to open the finder or smart finder before the vendor grid was open, in particular on a network with slower performance. When a vendor was selected from the finder an access violation error was displayed.

  • After printing a manual check for a Cash Invoice, if you edit the entry you receive a warning stating the check can only be viewed, however, the Cash Invoice Number was editable.

  • In Payables 8.1B and 8.1C manual check batch entry for a miscellaneous vendor, when you keyed in the GL Account Code and tabbed over to the Department Code field it did not default to the first department that exists for that particular account. This has been corrected.

  • In Invoice/Cash/Adjustment entry, after adding a new entry, the grid cursor is positioned on the new entry. This is the behavior in the other Adagio modules.

  • When copying entries from a batch to a new batch the description of the batch created is copied from the description of originating batch rather than being blank.

  • Telpay EFT transactions generated for Cash Invoices (but not Payments or Prepayments) were rejected.

  • Send to was not sending the Reference field to the G/L Description 1 or G/L Description 2 fields for Payment entries.

  • Posting a Reversal for a vendor related Cash Invoice shows the Check Number in the Reference field for the GL transactions rather than the Cash Invoice Number.

  • After printing or previewing a multi-currency report that prints in landscape, reports that print in portrait printed in landscape instead.

  • Turning on the 'Delete history transactions' option in both the Period End and Year End functions cleared the transactions but did not clear the related details within the Payables GL Distribution Details table, leaving "orphan" records in the table. (Note: the Maintenance | Purge Vendor History function did clear these details.) The orphan records caused an error if you later posted transactions with the same (i.e. a duplicate) document number to a vendor. The Data Integrity Check (DIC) detected and rebuild these errors after a posting. The DIC (in Payables but not DataCare) now detects ALL orphan records and removes them when you do a rebuild so the error will not be repeated with future postings. While the DIC is rebuilding, progress is not shown (the number of orphans deleted is not updated). This may take several minutes. In many cases, the first DIC run after installing 8.1C (2011.07.29) or higher may detect and rebuild a large number of errors caused by the orphan records. This is not a cause for concern.

  • Posting Manual checks to 1 time vendors caused integrity errors in the GL Distribution Details table. These errors caused no problems and were not reported by the Data Integrity Check (DIC). The DIC (in Payables but not DataCare) now detects and rebuilds these errors. In many cases, the first DIC run after installing 8.1C (2011.07.29) or higher may detect and rebuild a large number of these errors. This is not a cause for concern.

  • Moved the fax queue from QIFAX to generic filename starting with SD that is shared by all Adagio modules that send faxes.

  • If a filter is based on a range for any field that is right-justified (such as customer number, single segment item number, vendor number, etc.) then additional records will be selected by the search that should not have been. For example, if the range is from 1 to 2, then not only would records 1 and 2 be selected, but also 10, 11, 100, 101 etc.

  • If your Ledger data was created with version 9.0x and you never used Ledger 8.1A or earlier versions, after printing the G/L Transactions report in Receivables, the Consolidate G/L Transactions dialog did not show the 2 options to consolidate by Fiscal Period.

  • The option to integrate with Cashbook has been removed from Banks as Payables is no longer compatible with the old Cashbook products.


Adagio Payables
8.1C | 2010-08-10 (Aug '10)
  Go to top
Release Notes
Print This

  • Added new function User Preferences under the File menu. It allows you to set certain options by user that were previously global, including options previously found under File | Options, Reports | Report Options and from the Company Profile (company background color and On Start-up functions). The preferences can optionally be set for all users and preferences can be printed. If no individual user preferences have been set up for a user, all preferences originally set for the Adagio System Administrator, user SYS, will be used.

  • The option 'Auto-advance smart finder' has been added (in the User Preferences function). It controls whether the focus is on the previously found grid or on the search criteria field when the smart finder is opened. Select the option if you want focus to be on the next row in the grid, allowing you to press F6, Enter and select each item in turn through the found list. Turn it off if you usually want to search by new criteria each time the smart finder is invoked. In either case the position is advanced in the grid each time the finder is opened. When the smart finder Grid is opened, you can toggle the focus between the Grid and the selection criteria by pressing F6.

  • The option 'Implied decimal' has been added (in the User Preferences function). Turn the option on if you want a decimal automatically entered before the last two digits. For example, typing 400 in an amount field and tabbing to the next field will result in the number being changed to 4.00; typing 400.00 and tabbing to the next field will leave the number as 400.00. With the option off, typing in 400 will result in the number being changed to 400.00 (the behavior in previous versions). Percent fields and exchange rate fields are not affected by this setting. The setting is by Adagio user, for all companies, and when set in any Adagio module, it is set for all Adagio module versions that support it.

  • The option 'Alphabetically sorted field list' has been added (in the User Preferences function). Turn this option on if you want field lists in the Column Editor and Filters fields sorted alphabetically.

  • Column Editor settings are now saved by grid by user by database.

  • Optional Fields have been significantly improved with the addition of edit controls to validate optional field entry within and across an Adagio module(s). Users can control whether a text field, combo box or Finder field is used to validate optional field entries. Data can be restricted as to length and case. Fields shared between modules (such as Adagio Receivables Customer optional fields in Adagio OrderEntry) will automatically inherit the same validation rules. Module by module control of field entry and validation is available.

  • You now have explicit control of how a vendor record is displayed in any vendor selection grid. File | Edit Styles allows the creation of named styles with a colored background and font color. User control of font attributes bold and italic are also supported. Named styles may be assigned to individual vendors by editing a record or importing the style you wish to use. The style controls the display of a vendor on the grid. Use this feature to highlight vendors paid by EFT or vendors with 1099 totals. Adagio Styles are shared globally between all Adagio modules and company datasets.

  • Display just the records you need in your main vendor selection grid. User defined filters can select and instantly display vendor records that meet specific criteria in a user specified sequence. Column settings are saved by grid for each filter by user by database. Up to 5 selection rules can be defined per filter. Compare data elements to a constant value (YTD Payments > $10,000), another data element (Balance Outstanding > Credit Limit) or, in the case of dates, to a “floating date range” (Last invoice date in Last 30 days). A 'Week starts on' field has been added to System Options tab in the Company Profile. Grid Filters also allow you sort grids by multiple fields. Grid Filters may be public or private. Vendor filters are refreshed automatically when a Data Integrity Check is performed (including in DataCare) or on demand. Styles can be automatically applied to records that belong to a specific group, making it easy to identify important records according to criteria that you choose. The Display Style may also be set manually in the Edit Vendor function. The manual and automatic style code for the vendor print on the Vendor List and Statistics report in the Profile section. The Apply Styles function in the Maintenance menu allows you to apply multiple filter styles simultaneously. Filters can be toggled on/off on the vendor grid.

  • Data Integrity Check (DIC) will automatically reset all filter Styles used based on the Style priority set in the vendor filter. For vendors that no longer meet any filter criteria, any filter style previously assigned to them is removed and reset to the Standard style. No messages or warnings are given in DIC.

  • Data Integrity Check (DIC) automatically removes any styles set using the Calculate Vendor Aging function. These styles may be reapplied by rerunning the Calculate Vendor Aging function.

  • Users can now post batches while other users are entering batches or printing reports (only while a report is printing or being previewed, but not while the work file is being created).

  • Calculate Vendor Aging function added, to calculate aging buckets in vendor records for use with Grid Filters or when creating custom reports in Crystal Reports or custom views in GridView.

  • Document Status options have been added to the Transaction Detail screen in the Edit Vendor function. This allows you to force a payment or place an invoice on hold without having to use the Payment Control function.

  • You can now change the Bank Code of a manual check batch using Rename batch (as long as the batch contains no printed checks and the new Bank is in the same currency). This is helpful if you've accidentally entered a batch for the wrong bank.

  • Added the option 'Exclude Ranges' to Report Options (now in the new User Preferences function). If 'Remember report options' is on and 'Exclude Ranges' is also on, field ranges in general (including date ranges) are not remembered but other report settings are remembered.

  • You can now specify a desktop background color, image and/or text constant to display on the Adagio desktop. Use this feature to display your company logo. Use the text strings to make the company name prominent on the desktop. Any JPG or other graphic image can be centered or stretched to fit on the main program desktop. These settings are made on the Appearance tab in the User Preferences function.

  • Added an Excel Direct button to the Edit Vendor and Vendor Inquiries grids.

  • Excel Direct from grids now has a progress bar and cancel for grids with a very large number of rows.

  • Composite tables previously found in the Composite dictionary 'Adagio {Composite Tables 8.0C V3}' have been added to the 'Adagio Payables 8.1B-8.1C' dictionary, including AP Trans w Vendor and AP Hist w Vendor.

  • Corrected problems when converting from Adagio Payables 6.8x databases.

  • When you enter a non-existent vendor code for an invoice and it asks if you want to create a new vendor, if you say No (i.e. you entered an incorrect vendor code rather than intending to add a new vendor on the fly) the cursor now returns to the vendor field to allow you to enter the correct code, rather than advancing to the Document type field.

  • When editing a vendor or creating a new vendor, picking a Distribution code that does not have a GL Account defined will not clear the Account/Department already entered for the vendor. Importing the Distribution code into the vendor record does not clear an existing Account/Department either.

  • After viewing a vendor with an active Alert in version 8.1B, when you created a new vendor the new vendor has the previous vendor's Alert text.

  • After copying a vendor with notes, when you next edited a vendor, the notes grid had 2 heading rows instead of just 1. If you then added notes to any vendor before closing the vendor grid, the notes were added to the wrong vendor.

  • If you turn on the 'Uppercase vendor codes' option when there are existing vendors with lowercase numbers, you will now receive the message "You cannot edit a mixed case vendor code when 'Uppercase vendor codes' is turned on" when you edit one of these vendors. The vendor is then displayed in View mode. In version 8.1B, if you edited the vendor, the Data Integrity Check reported an error and the rebuilt caused data corruption.

  • The Currency code is now displayed on the vendor screen and transaction details screens for multi-currency databases.

  • The formatted phone numbers did not display correctly on the vendor inquiry screen in version 8.1B.

  • The Document field has been enabled in invoice batch entry when 'Auto-generate invoice number' is on in the vendor. This allows larger companies with multiple locations/departments, that record invoices from the same vendor for different locations, to make use of this feature to simplify the data entry process, provide consistency to the document numbering scheme using the date variable options, while still helping prevent duplicates.

  • If the 'Validate ledger account' option in the Company Profile is set to 'Account-department' or 'Account only', when you entered an account for which the first Account/Department pair was inactive in Ledger, intending to enter a different Department (for an active account) you received a warning that the account was in active when you tabbed out of the Account field and could not leave the field without selecting the desired account using the finder.

  • The 'Active records only' option was missing in the Column Editor for the finder on GL Account / Department fields.

  • If the 'Require batch print before posting' and 'Auto print posting journal after post' options were on and you tried to post a batch without printing it first the posting journal print dialog was displayed even though the batch was not posted.

  • In the Check Reconciliation function, when you posted a reversed check with a date in a closed fiscal period an error occurred and the post was not completed.

  • If the Multicurrency Revaluation function was open in Receivables you could not open it in Payables.

  • The Original Amount and Current Amount totals fields were switched (and thus wrong) on the multi-currency Open Payables report in some cases.

  • After running Multicurrency Revaluation, the Home Current Amount on the Open Payables report printed the original amount before revaluation instead of the revalued amount if you set the date of the report to be prior to the revaluation date.

  • The setting you selected for the 'Exclude zero dollar amounts' option on the Pre-Check Register was not remembered.

  • The options you selected when printing Letters and 1099s were not remember correctly in some cases.

  • The check specification you selected in the Print Blank Check Stock function was not remembered in version 8.1B.

  • The workstation install (WKSETUP.EXE) and the auto-workstation install for Payables 8.1B (2010.05.12) incorrectly set the path to the APWIN.EXE file in the Windows start menu and desktop icon to the local C drive instead of to the network drive.


Adagio Payables
8.1B | 2010-05-12 (May '10)
  Go to top
Release Notes
Print This

  • Turning on the new 'Implied Decimals' option in the new User Preferences function introduced in Adagio starting with Ledger 9.0C
    caused the Check Number to be incorrect.

  • You can now optionally turn off creating a Table in Excel 2007 when using Excel Direct from grids and finders. If you don't have one
    already, create an ssi2xl.ini file in your x:\Softrak\System folder (where 'x' is the mapped drive Adagio is installed to) and enter the
    following setting, where <windows user name> (without the angle brackets) is your Windows login name (not your Adagio user
    initials):
    [DisableTableCreate]
    <windows user name>=


Adagio Payables
8.1B | 2010-03-17 (Mar '10)
  Go to top
Release Notes
Print This

  • Fully compatible with Windows 7. Supports MAPI email interface to Outlook and other mail clients on Windows 7.

  • The Vendor Name is displayed in uppercase in the Find. This makes it clear that it is not case sensitive.

  • In Payables 8.1B for multi-currency databases, if you added a vendor and used the default Control Account Set, the currency for the vendor was left blank, causing a data integrity error.

  • The Action setting (Highlight, View, Edit) on the Find is remembered in the edit and view vendor functions.

  • When adding a new vendor, the Advice Print Method options are defaulted to on.

  • The Find button is now always enabled in the batch entry functions. Previously, the Find button was disabled if the vendor number was not blank. This was a problem if the 'Remember Batch Entry' option is on, as in this case the vendor number is only blank for the first entry.

  • The Find function in batch entry functions now remembers which field you last searched on (vendor number, name or phone).

  • The File | Options, Field Verification option was removed for Payables 8.1B. Fields are always verified during entry. However, verifying the G/L Account / Department caused a problem at some sites, such as NFPs or others who are departmentalized but don't want to create Accounts for a Department until needed. The option 'Validate ledger account' has been added to the Batch/Vendor tab in the Company Profile to control verification and can be set to 'Account-department', 'Account only-dept on file', Account only' or 'None'.

  • When the ‘Validate closed periods’ option on the Integration tab in the Company Profile was set to Warn Only or Disable, the warning did not work in Manual Check batch entry, which resulted in an error during posting if the Check Date was in a closed period.

  • If an invoice was created with a Purchase detail, with a retainage amount (i.e. no job specified) you received an access violation error when the invoice was paid in a manual check batch.

  • The Bank phone and fax numbers (codes B08 and B09) could not be printed formatted on checks.

  • Problems have been corrected when the option ‘Reverse cash invoice with check?' (System/Report Options tab in the Company Profile) was set to 'Always'. Reversing a Cash Invoice caused an integrity error in the reversed invoice, resulting in an incorrect balance on the Open Payables report and the Open Payables report incorrectly showed RC transactions when the invoice was reversed with a 'Cash Invoice' manual check.

  • If the option ‘Reverse cash invoice with check?' (System/Report Options tab in the Company Profile) was set to 'Prompt', in the Check Reconciliation function, multi-selecting and reversing multiple checks when one or more was a Cash Invoice did not prompt for the Cash Invoice in some cases. Now when set to 'Prompt', the 'Reverse cash invoice' option is no longer available when multiple checks are reconciled.

  • When a discount for early payment was taken on an invoice, the 1099 YTD amount is updated properly for the amount of the check. However, if that check was reversed, the 1099 YTD amount was reduced by the pre-discount invoice amount (original invoice amount), not by the check amount. Thus the 1099 YTD amount was incorrect by the amount of the discount taken.

  • When a check is reversed the YTD, PTD and LY payments statistic in the vendor are now updated, based on the check date. Adagio Payables 8.1B 2 of 3 AP20100317 17-Mar-2010

  • In Payables 8.1B, the Pre-Check register did not allow you to blank out the "zzzz"s in the Ending field for the Report Group.

  • In Payables 8.1B, the Vendor List report printed some lines that should only print when you select "Profile", making the report longer than expected.

  • In Payables 8.1B, the Aged Retainage report printed blank lines for details rather than suppressing lines when printed in summary form.

  • When importing from Excel in Payables 8.1B, you received the error 'Error: Error code 1001 on ToXLCreateEx' followed by a message similar to 'Do you want to save the changes you made to 'MyImportFile.xls'?' if the import file was for a version prior to Excel 2003. You no longer receive the 1001 error in this case, although Excel will still ask if you want to save the file. Adagio now uses the Excel program itself to import and export Excel files and this is the way Excel behaves.

  • When you exported vendors to a CSV file using Payables 8.1B, the carriage return <CR> and linefeed <LF> characters did not work properly at the end of the line. If the file was opened in Excel there was a extra blank row between records.


Adagio Payables
8.1B | 2009-11-30 (Nov '09)
  Go to top
Release Notes
Print This

  • The changes and improvements to Adagio Payables with this release are significant. To make it easier to review the various changes
    that have been made, we have grouped them by function in this release note. This release adds the generic features found in Adagio
    Receivables 9.0A and the AR 9.0A compatibility upgrades to other products, as well as many new features specific to Payables. This
    release also supports the Adagio EFT Add-on product scheduled for release following 8.1B.

    Sign-on


  • The Adagio Open Data Dialog has been significantly improved. The Previously Opened database list is now saved by Adagio User
    rather than for all users. The first time an existing user or a new user logs into Adagio Payables 8.1B they will be asked “Would you
    like your historical company access list set up?” Answer yes to have all entries from the Previously Opened list from your prior use of
    Payables copied for your use. The Open Data screen and Previously Opened database list now show the date the database was last
    opened by the user. You may also elect to have Adagio save your Adagio User Id and Password and default them when logging into
    Adagio. The saved information is based on your Windows authenticated user name. This option may be turned off by editing
    softraksystemADS.INI and adding the lines:

    [Options]
    RememberUser=0
    RememberPassword=0

  • Options have been added to open functions when the program starts up, including vendor edit, vendor inquiry, invoice, manual check
    and adjustment batch entry, and process imports. Set these options on the System/Report Options tab in the Company Profile.

    Data Integrity Check


  • Rebuilding File Integrity Errors (also known as phase 1) across a network on large databases is significantly faster.

  • The Data Integrity Check now finds orphan alternate payee records and the rebuild removes them. Any such errors that existed in
    your database prior to converting to 8.1B will now show up. This is not a cause for concern.

  • The Data Integrity Check (DIC) function can be set to automatically do a backup of the database if there are no errors reported by
    setting the ‘Auto-backup after DIC’ option on the System/Report Options tab in the Company Profile. The backup details and backup
    filename are shown in the DIC log. A backup is now done automatically when you do a Rebuild on a database with errors.

    Backup

  • Adagio Payables will optionally create a backup of related data whenever a Data Integrity Check (DIC) completes without errors.
    Adagio Payables will offer to create a backup of a database prior to applying any “fix” as a result of the “Rebuild” option being
    selected to repair damaged data. Backup details are written to the DIC log file. The multi-currency files for single currency databases
    are now backed up when you backup a ‘Complete Dataset’.

    Vendor Edit and Inquiry

  • Extensive improvements have been made to the grid used to select vendors to view or edit. Vendor grids can be sorted by Vendor
    Number, Name or Phone Number using the right mouse context menu. The Column Editor allows you to hide inactive vendors when
    the grid is displayed in vendor number sequence. The Find button allows you to locate a vendor by entering their vendor number, name (without case sensitivity) or telephone number. If an inactive vendor is located and these records are suppressed from the grid,
    the user is able to activate the vendor (if the user has permission to edit vendors).

  • Added “Auto-generate invoice number” option to vendors for vendors who send you a statement rather than an invoice, such as
    utility companies. An associated 'Invoice number format' field has also been added to the vendor, allowing literal characters and
    values from the date. For example: “Stmnt: %mmm %yy” would result in a document number “Stmnt: Oct 09” for October’s
    statement. When entering an invoice for such vendors a document number is generated according to the format in the vendor. A
    check is done to see if the document has already been posted. This helps prevent duplicate entry in cases where you do not have a
    unique invoice number from the vendor. In invoice batch entry the Document field is disabled and cannot be edited. Changing the
    Date will update the date values in Document field. The Cash Invoice number field in manual checks also uses this feature.

  • Entry of vendor codes has been improved with the addition of several options on the Batch/Vendor tab in the Company Profile.
    ‘Uppercase vendor codes’ forces all vendor codes to upper case. ‘Auto-fill vendor codes' allows you to set all vendor codes to the
    same length by automatically filling the entry form to the specified length. The fill character can be specified. A vendor code mask
    can be used to make sure that new vendor codes conform to a company standard. Vendor codes are validated only when new
    vendor records are added. These are the valid characters:

    A -Uppercase alphabetic only “A-Z”
    a - Upper or lowercase alphabetic only “A-Z, a-z”
    B - Uppercase alphabetic only “A-Z” and blank
    B - Upper or lowercase alphabetic only “A-Z, a-z” and blank
    9 - Numeric only “0-9”
    N - Uppercase alphanumeric only “0-9, A-Z”
    n - Upper or lower case alphanumeric only “0-9, A-Z, a-z”
    S - Uppercase alphanumeric only “0-9, A-Z” and blank
    s - Upper or lower case alphanumeric only “0-9, A-Z, a-z” and blank
    . – (period) Any case alphanumeric and “! - / ”
    ~ - (tilde) Any printable
    _ - (blank) for leading spaces

  • Current and archived purchase orders in Purchase Orders for Adagio can be shown on the Transactions tab in the Edit Vendor and
    Vendor Inquiry functions.

  • The Edit Vendors and Vendor Inquiry screens are larger and can be sized, allowing for more transactions, notes and alerts to be
    displayed.

  • Alt Keys (Speed Keys) have been added to tabs on the Edit Vendors and Vendor Inquiry screens.

  • Copy vendors, control accounts, terms, distributions and banks places you directly in the edit for the newly created record.

  • You can now delete vendors with historical transactions as long as they do not have a balance outstanding or current transactions.

  • You can now add notes and alerts when adding a new vendor. In previous versions you had to save the new vendor first, then edit
    the vendor to add notes and alerts.

  • You can now edit vendor notes from Vendor Inquiry function if the Group allows View but not Edit. Select the option 'Edit Vendor
    Notes' option in the Group if you want to allow this.

  • Added 'Advice print method' field to the vendor. Allows you set default for vendor to Print, Fax, Email, or any combination of the
    three. This is useful when sending payment advices to vendors paid by EFT. It allows you to separate and process advices by print
    method in a single manual check batch where some vendors have email, some only fax and some you want to send by regular mail.
    Note: You can't fax or email an advice to a one-time vendor.

  • You can now edit the due date of current posted transactions for a vendor in the Edit Vendor function. This is useful if you negotiate
    a new due date with a supplier and want this to be reflected in aging reports.

  • Users can now post batches when another user has the vendor grid open.

  • The Edit Vendor and Vendor Inquiry functions remember which tab you were on when a new vendor is selected.

  • Increased the field size for Phone and Fax so more of long numbers can be shown on the screen.

    Other Edit functions

  • The options ‘Enable SF Export’ and ‘Enable SF Printing’ have been added to the Edit User screen to allow you to disable Excel
    Direct in Smart Finders to help safeguard your sales data, vendor list and other information in your database.

  • Default settings for Credit limit, Terms code, Control account set, Distribution set, Distribution, Report group and 1099 Form Type
    used when creating a new vendor have been added to the on the Batch/Vendor tab in the Company Profile.

  • The maximum for the 'Keep transaction history for' setting in the Company Profile has been increased from 999 to 9999 days.

  • Added ‘Default bank for manual checks' field on the Batch/Vendor tab in the Company Profile. This allows sites with multiple banks
    to have a particular bank code set as the default when creating new manual check batches rather than defaulting to the first bank
    code.

  • Added G/L Description 2 field on the Integration tab in the Company Profile for use with Adagio Ledger 9.0A or higher.

  • Added %job to the user-defined GL Send-to field send Job-phase-category to Adagio Ledger 9.0A or higher.

    Batch Entry and Posting

  • Default batch description text can be automatically created with user initials (%usr), date (%dat) and time (%tim) created in a user
    specified format. Multiple date and time formats are supported. These options are set on the Batch/Vendor tab in the Company
    Profile. The batch description can still be edited as required when the batch is created.

  • The invoice and manual check batch functions support lookup of vendor by vendor name and phone number. Click the Find button
    on the batch entry screen to lookup by these fields.

  • The invoice, manual check and adjustment batch entry screens are now sizeable. This allows more batch detail lines and more fields
    in the grids to be shown.

  • Batch entry supports the ‘Active’ flag in vendors. Batch entry warns you a vendor is marked inactive and asks if you want to make the
    vendor active. You can save the entry for an inactive vendor but the entry cannot be posted and will be sent to an error batch.
    Checks cannot be printed for inactive vendors in a manual check batch.

  • Batch entry now prevents or warns you when the document date is for a closed period / year in Ledger. The ‘Validate closed periods’
    option on the Integration tab in the Company Profile can be set to Allow, Warn Only, or Disable.

  • In batch entry, selecting an inactive g/l account now generates a warning message.

  • Alt Keys (Speed Keys) have been added to tabs on the manual check batch screen.

  • Added ‘Update document number’ option when copying a batch. This allows you retain the original document number rather than
    having it replaced with automatically with the new batch number and entry number.

  • Job Alerts from Adagio JobCost 8.1B or higher are supported in batch entry.

  • Pops customer/client alerts from AR in the Client field when entering a Time/Billing detail on an invoice if 'TB bill entry' or 'TB time &
    disb.entry' are selected in the alert for the customer.

  • Option 'Alphanumeric manual check numbers?' on the Batch/Vendor tab in the Company Profile to allow alpha chars in manual
    check numbers. Use this option if you receive alphanumeric payment confirmation numbers when you pay vendors on-line. It may
    also be required for payments made using EFT.

  • Option 'Uppercase manual check numbers?' on the Batch/Vendor tab in the Company Profile. This option is available only when you
    allow alphanumeric check numbers. Unless you already have lower case alphanumeric checks in your database you would normally
    turn this option off.

  • Added option ‘Trim leading zeros from invoice number?’ on the Batch/Vendor tab in the Company Profile. Use this option to help
    prevent entering the same invoice with and without a leading zero. Import Invoices function also respects this setting.

  • The batch entry number is now displayed in the title bar of the batch entry window. This helps you keep your place when entering
    transactions from a list on paper. For example, for new batch entries it displays 'Invoice Batch X, New Invoice (Entry 1)'. When
    editing an entry it displays 'Invoice Batch X, Invoice 123456 (Entry 1)'.

  • Added option ‘Auto-assign document number?’ on the Batch/Vendor tab in the Company Profile. Turn this option off if you normally
    enter your own document numbers in invoice and adjustment batches and do not want the program to generate a document number
    (not applicable to manual check batches). In previous versions the document number was always auto-assigned. Note: the autoassigned
    document number feature for invoices is overridden by the 'Auto-generate invoice number' option in the vendor.

  • Added option ‘Disable discounts in invoice entry?’ on the Batch/Vendor tab in the Company Profile. The Discount date and Discount
    rate are disabled if the Terms code is blank. This prevents the data entry person from changing these fields. (Note: this does not
    prevent selecting a Terms code that has a discount.)

  • A warning message is displayed if you post a manual check batch and any of the checks have not yet been printed.

  • Adjustment batch entry now displays the 'original' document's balance, its 'current' balance and what the 'adjusted' balance will be
    when this adjustment is posted. This clarifies the effect the adjustment will have on the document.

  • Payables now takes of advantage of the longer description fields in Ledger 9.0A and higher when sending transactions to the GL.

    Check Reconciliation

  • When you reverse a check, the invoice(s) the check was applied to are reinstated with the amount of the check and the entries are
    backed out of the GL. In previous versions this included the invoices generated by 'Cash Invoices' posted in manual check batches.
    The option ‘Reverse cash invoice with check?' on the System/Report Options tab in the Company Profile allows you to reverse the
    cash invoice rather than reinstating it. The option can be set to Never, Prompt or Always. If set to Prompt the option 'Reverse cash
    invoice' appears on the Reconcile Check dialog for checks that paid Cash Invoices. Note: If BankRec is being used, the option
    should be set to Prompt to allow you to modify the option on the Payables Reconcile Check dialog. Also Note: In all cases,
    reinstating invoices originating from bills in Time&Billing is not supported and these invoices must be backed out manually.

  • When reversing a check you can now specify the date of the reversal transaction (RC) or select an option to use the issue date of the
    check. In previous versions the session date (login date) was always used. Reversing a check as of the issue date is useful when
    reversing postdated checks and simplifies reconciliation by listing a reversal in the same period as the check. The right-mouse popup
    menu has 2 choices for reversing a check: Reversed (login date) and Reversed (check date).

  • In the Check Reconciliation function, the button "Clear" used to clear the pending status changes, has been changed to "Reset" so
    as not to be confused with clearing the check.

  • Added a finder and smart finder on the Check Number field in the Check Reconciliation function.

    Printing Checks, 1099 and other forms, and the Spec Designer

  • Documents in the Payments grid in the Print/Post Checks & Advices function can be multi-selected and set to Clear or Pay using the
    right-mouse menu. The spacebar can now be used to toggle the document to be cleared or paid in full.

  • You can now print, fax or email letters to vendors. Letters are designed with the Specification Designer.

  • Email and faxing has been enabled in Adagio Payables. This allows you to email or fax advices to vendors when payment has been
    made. This is particularly useful when vendors are paid via EFT or on-line banking systems. Also useful for sending letters generated
    in Payables to your vendors.

  • New toolbar icons in the Designer provide a cleaner look and differentiate this new version visually.

  • Improved 1099 handling at year end. 1099 payments are now date-sensitive. The vendor has Year-to-date and Next Year 1099 total
    buckets. Added the field '1099 Year End' on the System/Report Options tab in the Company Profile. 1099 payments posted after this
    date are accumulated in the Next Year bucket in the vendor. Purge Vendor 1099 function has been added to the Maintenance menu.
    This function clears the Year-to-date total, moves the Next Year total into Year-to-date, and sets the 1099 Year End date to the end
    of the new year.

  • Added Edit 1099 Form Types function. The 1099 Form Type is specified in the vendor. The Print 1099 function allows a range of
    1099 Form Type to select to print 1099s for vendors by type of 1099. On conversion, the Default form type for any vendors with
    1099s turned on will be set to ‘OTHER’. Import will also default to ‘OTHER’ for new vendors if the field is not imported.

  • A 1096 form (summary report of 1099s) can be printed with each set of 1099s you print. You create 1096 forms in the Designer. A
    default template 'Sample 1096 2009' (AP$1096) has been added.

  • New Specification codes are available in the Designer for 1096 forms.
    T01 # of 1099's
    T02 Total of 1099's
  • The default 1099 template 'Sample 1099 2009' (AP$2009) has been updated.

  • When printing specifications (checks, advices, 1099s, 1096 or letters) the list of specifications is now shows only the specifications
    for the Document Type you select to print. Set the Specification Type, under File | Specification Options as appropriate in the
    Designer. Start the designer by selecting Maintain Specifications in the Maintenance menu. Specifications created with earlier
    versions of the designer will display in all print dialogs until they are edited and their document type set. A document type of “Any”
    causes the specification to display in all dialogs.

  • New Specification codes are available in the Designer: Use the specification form “All Check Codes to Sep 2009” to see every field
    available to print on a user defined bill.
    M21 current date
    M22 current time
    M23 check source (prints "Manual Check or "System")
  • Added option 'Print date?' to the Print Blank Check Stock function to allow you to blank check date fields when printing blank stock
    using check specs containing a date field.

  • Added predefined check specification for NEBS ® forms, one for Canada - NEBS Check CPA 559085/559085A (ap$nebsc), on for the US - NEBS Check 559085/559085A (ap$nebsu), to the sample data and templates for creating new checks in the designer.

  • The Designer supports UNC paths. If you open Payables data with UNC path (rather than a mapped drive) then the Open Check
    Specification dialog changes and does not have a folder view but uses a browse instead. In previous versions the dialog gave an
    error. If a mapped network drive is used the dialog is the same as in previous versions.

    Reports

  • Added 'Report Preview Options' in the File | Options function to allow you to set the default preview zoom factor (percentage) and
    preview window state (full screen or partial screen) for previewing reports to screen. These settings are saved by workstation. Note:
    this applies to previewing reports only (but not previewing checks, advices, 1099s or letters).

  • Added option ‘Prompt to consolidate’ on the Integration tab in the Company Profile. Disabling this option ensures you do not
    accidentally consolidate transactions after printing report with the ‘Print/Consolidate G/L transactions’ function.

  • Added option ‘Close report dialog after print?’ on the System/Report Options tab in the Company Profile. Set this option off if you
    often print reports multiple times with different settings or ranges.

  • Report performance has been improved for most reports including all aging reports, batch listings and posting journals.

  • Added ‘Allow Post Journal purge?’ option on the System/Report Options tab in the Company Profile. If this option is off you cannot
    clear the posting journals after printing them. This prevents accidental purging of posting journals. If this option is off the posting
    journals will be purged as part of Year End.

  • Print button allows you to print a vendor "snapshot" report from Edit Vendor and Vendor Inquiry screens. The report is the same as
    the Vendor List and Statistics report and you can select which items (groups of fields) to print on the report.

  • Non-printed checks are now included in the Check Number Audit List report.

  • The option 'Exclude zero dollar amounts' has been added when printing the Pre-Check Register. Select this option to suppress
    documents that have been cleared (payment set to zero) on the Payments grid in the Print/Post Checks & Advices function.

  • Added ‘Source and home’ option for multi-currency databases on Open Payables, Age Overdue Payables, Aged Cash Requirements
    and Vendor Transactions reports to show both currency values on these reports.

  • The Check Reconciliation report permits alpha characters in the range of check numbers, allowing you to select only the alphanumeric
    payments generated by EFT payments but exclude printed checks. The option 'Alphanumeric manual check numbers? must
    be on.

  • The option to print landscape oriented multi-currency reports on scaled printers was not working reliably and has been replaced with
    an option to ‘Fit to paper size’ (your printer / driver must support ‘Fit to paper size’). Under File | Options, the ‘Multi-currency Report
    Printer / Orientation Landscape’ option ‘Letter on dedicated scaled printer’ (and in some modules, ‘A3’ and ‘A4’) has been replaced
    with ‘Legal fit to other’ option. Use this option to print landscape oriented reports such as report in ‘Source and home’ on letter
    instead of legal size paper. International companies can use this option to print on A4 or A3 paper.

    Import / export

  • Imports can be automatically processed when Payables is started, including import of batches. This makes it easier to import (you
    don’t have to open the import function and find the correct import template) and it warns you there are new transactions to import.
    Set the option 'Auto-import on startup' in the import template and set the 'Process Imports' option on the System/Report Options tab
    in the Company Profile.

  • Old formats such as Lotus, Dbase and Clipper that are almost never used any more have been removed from import / export
    templates, leaving Excel, ASCII CSV (Delimited), ASCII Fixed Length and PSV Delimited. The old formats may be manually turned
    back on for sites that need them. See the Upgrading section below for details.

  • The G/L Account code and G/L Department code fields are validated when importing batches, similar to validation in batch entry.
    This prevents batches accidentally being imported and posted with blank GL accounts.

  • You can now import the Exchange Rate in batches. Previously the rate was always imported as zero and therefore you had to import
    the Rate Type and Rate Date, and the rate had to be on file in Adagio MultiCurrency.

  • Import batches now includes Adagio Time&Billing related data fields.

    Maintenance functions

  • Added Clear Vendor History function. This allows you to purge history transactions by range of vendor and up to a specific date. In
    previous versions you had to run the period end or yearend function to purge history, and these functions purged transactions for all
    vendors. This made it difficult to delete vendors who had historical transactions.

  • Purge Vendor 1099 function has been added to the Maintenance menu. This function clears the Year-to-date total, moves the Next Year total into Year-to-date, and sets the 1099 Year End date to the end of the new year.

    Miscellaneous

  • New toolbar icons provide a cleaner look and differentiate this new version visually.

  • Buttons for Check Reconciliation, System Checks and Payment Control have been added to the toolbar, and buttons for Terms,
    Banks and Distributions have been removed, as former are used more likely to be used on a regular basis and the latter are rarely
    used.

  • The date control has been updated to improve the speed of data entry. You can enter just the 1 or 2-character day in any date field
    without having to enter the month or year. The month and year are automatically populated with the initial values from the field. For
    example, if the date is 1/23/2009, typing “22” and tab changes the date to 1/22/2009. You can also enter just 4 characters for the day
    and month (zeros are required) and the year will be populated. This change speeds up data entry in most cases where you need to
    enter a date different than the session date or last remembered date.

  • The Smart Finder performance has been significantly improved across a network.

  • Excel Direct (from finders, smart finders and from grids in some modules) can be configured to export an ASCII CSV file (instead of
    sending data direct to Excel) and start an application that automatically opens the file. This allows export when Excel is not installed
    and provides support for other spreadsheets such as OpenOffice.org. Note that unlike Excel Direct there is no formatting with CSV.
    To enable this functionality, entries must be made manually in the file softraksystemssi2xl.ini. Refer to the Readme help file for
    details.

  • The File | Options, Field Verification option has been removed. Fields are always verified during entry.

  • The Help Menu has been modified to allow you to launch the Adagio System Status utility (chksys.exe) and print the Adagio Lanpak
    registration form.

  • When Adagio GridView 9.0A or higher is opened from the Adagio menu, Adagio Payables will be displayed as the first line on the
    Select Module screen so you do not need to scroll down to find it.

  • WebSafe changed to vitalEsafe™ in the Backup function to reflect the 3rd party name change.

  • Automatically copies help files (*.chm) to the local drive so that Service Packs do not require a workstation install just to update the
    readme help file.

  • You can now view the EFT file produced. A View button has been added to the EFT Batch Creation dialog. To enable this feature,
    set the new option 'Enable view file?' added to the EFT tab in the Company Profile.

  • The Help | About dialog now has a 'System Info' tab showing the version and path to various DLLs used by the program.

  • Added Time&Billing related fields to open batch tables for use in Crystal Reports for Adagio.

  • Additional Links between tables and Lookups for typed fields have been added for use by Adagio GridView.

  • A flag is set when a conversion from an older version is started and reset when the conversion completes. If the conversion fails for
    any reason the flag is not reset and you will be prevented from opening the database, as the data will likely be corrupt. You must
    delete all the AP data files and restore from backup before attempting the conversion again.

  • The sample data has been improved. New options in 8.1B have been enabled and new fields have been entered in vendors. Sample
    data for other modules has been update to the most recent version, including Ledger 9.0B, Inventory 8.1B and Receivables 9.0A.

    Fixes made in version 8.1B

  • If you entered an invalid Distribution code in a vendor you got the error message 'Unable to read the distribution record for code,
    nnnn.' followed by other error messages. You now get the message 'Please enter a valid distribution code'.

  • The amounts on the GL details of reversed checks (RC) were zero or blank in the drill down in vendor transactions for reversals
    entered in Payables 8.1A. Reversals entered in 8.1B will show the correct information. In some cases reverse check showed no GL
    details at all. In all cases transactions were correctly sent to the GL, they were just not correct in the vendor.

  • The wrong vendor was selected when you double-clicked on the last line in the grid if the screen was sized such that the last line
    could not be completely shown. The screen size is now adjusted when you size it so this can no longer happen.

  • With 'Remember batch entry fields' on, if you changed the date on a prepayment, the default date was the original date of the new
    entry instead of the date assigned.

  • When entering an adjustment to a foreign currency vendor, the finder to select the invoice to adjust shows the Original Amount (in
    the vendor's currency) and the Current Amount (in the home equivalent). This makes it appear that the invoice has already been
    adjusted or applied to when in fact it hasn't. The default columns for the finder have been changed to show the Outstanding Balance (which is in vendor currency) rather than the Current Amount.

  • When you signed on to a multi-currency database with a different date than a batch entry is for, the rates defaulted from the sign on
    date and were not refreshed when the entry date was changed. You had to use the rate finder in this case.

  • When posting a manual check batch containing errors, the resulting error message was displayed (hidden) under the posting
    progress screen in some cases.

  • After attempting to post a manual check batch with errors, other users could not enter batches until you closed the batch entry
    function.

  • The list of printers available from Windows is now refreshed immediately before printing reports and checks. When a user with a
    shared local printer logs in under Terminal Services the list of printers available to Windows changes because one more printer has
    in effect been added. If other users were in Adagio applications this resulted in the selected printer being changed in Adagio in some
    cases. If the user did not notice this and reselect the correct printer before printing then their report or form randomly and
    unexpectedly printed on a different printer.

  • If you consolidated transactions in a multi-currency database a negative exchange rate was calculated in some cases and the batch
    could not be retrieved into Ledger.

  • After printing a custom report that was set to print landscape, the Open Payables report printed in landscape too until you closed and
    reopened Payables.

  • The vendor's Identity Number was not printing on the Tax Tracking report even though there was a field label for it.

  • An error message was displayed when you attempted to print a manual check batch listing to the screen destination. Preview did not
    have a problem.

  • The word "Sales" printed instead of "Purchases" as a column heading when the ‘Include tax code summary’ option was selected for
    the Tax Tracking report.

  • When you changed the '# of copies' to more than 1 in the Specification Options in the designer, the first time you previewed the
    check it printed 27 copies rather than the correct number. There was no problem printing checks in Payables.

  • The range of Report Groups in the Print 1099s function did not work if the Report Group codes were less than the full 6 characters.

  • The EFT file created could not be imported in TelPay for Business in some cases if the payments were made to a bank account
    containing non-numeric characters.

  • In Check Reconciliation, when you restricted the list of checks to one particular bank, posting the reconciliation posted for all banks
    rather than only the selected bank. Checks with a pending status change for any bank were posted.

  • When posting multiple manual check batches at once for different banks, if one or more of the batches had errors, in some cases the
    resulting error batch was created for a different bank than the original batch containing the errors.

  • Import vendors and import invoices now validate Distribution Codes and Departments. Import vendors validates email addresses (for
    correct format).

  • You could not import a Distribution Set code to a vendor or set a default for it in the import template and received the error message,
    'Invalid data, 'VISA' for field called 'Distribution Set Code' of record 1.'.

  • The Retainage percentage field in the vendor imported with an incorrect decimal place.

  • Importing cash invoices to a manual check batch gave a false error indicating the GL accounts in the import file were invalid.

  • Several fixes have been made to the import invoices function.

  • Payables 8.1A crashed in rare cases when you tried to start it on a Vista station if a workstation install was required but had not been
    done yet (for example on a new station that had not run Payables before).

  • The copy number now shows in the window title when more than one instance of Adagio Payables is open on the same machine (for
    example: “Adagio Payables (2) – Adagio Corporation”).

  • If data files from the old Quik History DOS product existed and you never had a Payables version prior to 8.1A installed, when you
    posted a batch nothing happened or you got an error message. This no longer happens if these files are present. The Quik History
    product has not been supported for several versions of Adagio and the data files starting with "QH" can be deleted from your data
    folder.

  • The position of batch windows was not remembered correctly.

  • The program attempted to create the file SPELL.INI in the windows folder if it was not there already, even though the Adagio spell
    checker maintains this file in the softrakspell folder. This caused errors at sites that do not grant the user full permissions to the

  • The sample data shipped with Payables 8.1A had an integrity error and you received the message 'Error adding record to batch
    control. Record already exists.' when you tried to create an invoice batch.


Adagio Payables
8.1A | 2008-08-21 (Aug '08)
  Go to top
Release Notes
Print This

  • Added new specification code 'G06 G/L Account' in the Check Designer to print the GL expense account / department when a Distribution Code is used.

  • New check specification field 'A23 MICR Check Number/Account Encoding' has been added to more easily get the correct spacing between the 2 fields rather than using the separate fields for Check Number and Account Encoding. The cheque specification has been updated in the sample data for Canadian Payments Association Standard 006 (AP$CPA01, 02, 03). The default CPA specs have been updated for the Designer.

  • Adagio Payables includes an additional 8 MICR fonts (for a total of 9) that may be used to adjust for slight variations detected in the MICR font when cheques are submitted for Canadian Payments Association Standard 006 compliance (an optional test available in Canada). Differences in printer drivers, printer rasterization engines and toner adhesion may result in failure of the test in the MICR font (while the cheques have been clearing successfully at the bank).

    The additional fonts let you create narrower or wider and/or lighter or bolder characters in MICR fields on the check according to the following table (the font name is show on the second line of each cell). Note that these fonts are only needed in Canada. The MICR font provided with Adagio Payables since its initial release in 1999 has always been accepted by banks in the US and conforms to the 'Check 21 Act' enacted in October 2003.

      Narrow (N) Normal Wide (W)
    Light (L) Light Narrow
    AdagioMICRLN
    Normal Light
    AdagioMICRL
    Light Wide
    AdagioMICRLW
    Normal Normal Narrow
    AdagioMICRN
    Normal
    AdagioMICR (shipping default)
    Normal Wide
    AdagioMICRW
    Bold (B) Bold Narrow
    AdagioMICRBN
    Normal Bold
    AdagioMICRB
    Bold Wide
    AdagioMICRBW


  • The default MICR font (AdagioMICR) has been adjusted slightly.

  • Pennies printed on both Line 1 and Line 2 in some cases depending on the offset and length of Amount in Words field.

  • Printing 1099s now defaults to 2 forms per page.

  • The spacebar now works when entering Payment details for a manual check. Previously you had to edit each detail. For Cash Invoices, spacebar on and existing detail will give a message and then delete it. For a Prepayment, spacebar will show the message and then clear the Prepayment amount but not the Invoice Number.

  • In rare cases on multi-currency data, the Aged Cash and Aged Payables reports incorrectly reported a duplicate transaction.

  • An error occurred with clearing the Revaluation Posting Journal in some cases.

  • The Check Reconciliation report did not print certain alphanumeric 'cleared' checks.

  • Tax Status, Tax Group, and Price List fields have been added to the Vendor import and export templates. These fields may be used by Purchase Orders programs.


Adagio Payables
8.1A | 2007-09-19 (Sep '07)
  Go to top
Release Notes
Print This

  • If you had data for Adagio Invoices 6.8B or older in your company data directory, or data for any version of Quik Invoice Plus for DOS, when you started Adagio Payables 8.1A (2007.06.04) you received the error message saying "Your current version of Adagio Payables is not compatible with the version of Adagio Invoices database you are currently using. If your Adagio Invoices was version 8.0A (2005.12.27) or higher this error did not occur.

  • If you had data for Adagio BankRec 6.8B in your company data directory, when you started Adagio Payables 8.1A (2007.06.04) you received the error message saying "Your current version of Adagio Payables is not compatible with the version of Adagio BankRec database you are currently using. If your Adagio BankRec was version 8.0A (2006.06.23) or higher this error did not occur.

  • If you are using ACCPAC® PlusT General Ledger 7.0A you received the error message saying "Your current version of Adagio Payables is not compatible with the version of Adagio Ledger database you are currently using. If you are using any version of Adagio Ledger this error did not occur. Note that Adagio Ledger converts Plus G/L 7.0A databases to a compatible format.

  • If you had data for BridgeWorks - EDI for DOS in your company data directory, when you started Adagio Payables 8.1A (2007.06.04) you received the error message saying "Your current version of Adagio Payables is not compatible with the version of Adagio BankRec database you are currently using.

  • Posting a reversal for a system check that paid an invoice with multiple details with early payment discounts had an incorrect amount in the G/L transaction batch and on the Reconciliation Posting Journal.

  • Some settings such as bin and paper size made in the printer Setup where ignored when printing forms (checks and advices).

  • If you had ACCPAC Plus Accounts Payable or General Ledger open you could not open Adagio Payables 8.1A (2007.06.04) on the same database.

  • The G/L Transaction batch could not be retrieved in Ledger for new databases created with Adagio Payables 8.1A (2007.06.04).

  • Adagio Payables 8.1A (2007.06.04) backup up to some removable devices, such as a USB Key, reported the error "Cannot update an existing spanned disk set" and the backup could not be completed.

  • The search criteria for smart finder were not remembered in Adagio Payables 8.1A (2007.06.04) after closing the program.

  • In Adagio Payables 8.1A (2007.06.04) if you posted multiple batches one by one from the batches grid and a batch had errors, posting errors were incorrectly report on all batches after that until you closed the batches screen.


Adagio Payables
8.1A | 2007-06-04 (Jun '07)
  Go to top
Release Notes
Print This

  • Compatible with Windows® VistaT.

  • Compatible with Adagio Lankpaks 8.1A. Lanpaks must be 8.1A for all Adagio 8.1A modules.

  • Smart Finder can now search on multiple criteria.

  • Contents of disabled fields are shown in blue rather than dimmed gray. This may be easier to read on some monitors at higher resolutions.

  • Adagio download files, installs, workstation installs, all workstation install (\softrak\allwkst\allwkst.exe), and the Adagio Check System utility (chksys.exe) are now signed with a digital certificate using VeriSign to allow you to verify the Publisher is Softrak Systems Inc.

  • Vista does not support the old style Windows Help (.HLP files). All .HLP files were converted to compiled HTML help (.CHM files), which are supported by Vista.

  • For security reasons Windows does not permit .CHM help files to be run from a network drive. This is true in XP as well as Vista. The .CHM files must be run from a local drive. Adagio 8.1A installs all .CHM help files to your local hard drive and loads them from there. The workstation install also copies .CHM files to the local drive.

  • When switching window/task in Vista with Alt-Tab or the new Flip 3D (Windows-Tab) an image of the current Adagio screen is shown rather than just the icon of the Adagio program.

  • You can now backup Adagio data in zip form to WebSafe, a web-based storage facility. WebSafe is a service which allows you to store your important information in a secure location that you can access from anywhere in the world. See www.websafe.com for details.

  • Currency symbols other than $ are now supported in reports.

  • The formatting of dates and text sent to Excel from Smart Finder results has been improved.

  • Adagio Payables is Adagio Ledger 9.0A ready. Fields required for future drill-down from Ledger to Payables are included in the GL transaction batch and will be retrieved by Ledger 8.1A.

  • The Designer Toolbar now fits on one rather than 2 lines at most common screen resolutions.

  • The Designer allows you to open statement specifications by using the spec Title under File | Specification Options. This is the same list of titles displayed in the Payables when selecting a statement specification to print, fax or email. Previously you could open the specification by its file name only.

  • Updated cheque specifications in the sample data for Canadian Payments Association Standard 006 (AP$CPA01, AP$CPA02 and AP$WSI02). Added a new sample spec (AP$CPA03) showing "US Funds" under the amount. Added a new bitmap (APGuidance.bmp) for date guidance boxes without internal date indicator characters for use with hand-written checks.

  • Added a sample specification document AP$T5018.sam for the Canada Customs and Revenue Agency form T5018: Statement of Contract Payments.

  • A 'User defined' field has been added to the G/L Description 'Send to' options in the Company Profile. This allows you to format the G/L Description field sent to the GL using a combination of fields from the original transaction, batch information (posting sequence, batch number, entry number), and free form text. The following specification codes are supported:

    Code

    Description

    %ven

    Vendor code

    %vnm

    Vendor name

    %ref

    Reference

    %dno

    Document number

    %des

    Description

    %psq

    Posting sequence

    %bat

    Batch number
    (not valid for system checks and check reconciliation)

    %ent

    Entry number
    (not valid for system checks and check reconciliation)

    %os1

    Optional string 1

    %os2

    Optional string 2

    %os3

    Optional string 3

    %od1

    Optional date 1

    %od2

    Optional date 2

    %oa1

    Optional amount 1

    %oa2

    Optional amount 2

    %ou1

    Optional unit 1

    %ou2

    Optional unit 2



  • When an archive batch containing a credit note was restored the sign of the batch total was incorrect.

  • Adagio Payables sends additional fields to cost batches in Adagio JobCost 8.1A. The new fields include the Description, Vendor Number and Document Number. The Description field is shown on the edit cost batch screen, Cost Batches report and Cost Posting journal in JobCost. The Document Number and Vendor Number fields are not shown on the edit cost batch screen, Cost Batches report or Cost Posting journal but are available in the cost batches column editor and to GridView and Crystal Reports for Adagio. All 3 fields are posted though to the job details file.

  • The Check Reconciliation report printed with the 'Include G/L distribution' did not show the Purchase Discount account a Cash Invoice with a Discount.

  • Cash Invoices now print the distributions for details of zero dollars (i.e. used to print descriptions only) on manual checks.

  • In the 8.0A (2006.12.20) Hot Fix, when multiple batches were posted at the same time and 2 or more of the batches had errors, an 'Entered' error batch was created for each batch that had an error(s), however, only the last of the error batches had a 'Generated' Type and contained the error transactions.

  • The posting sequence was incremented incorrectly when posting a batch that contained multiple entries with posting errors.

  • When multiple batches are posted at the same time only a single error batch is created, even when multiple batches have errors. The exception is for manual check batches for different banks.

  • It was possible to restart the Period End function by clicking the Proceed button while the function was already running.

  • For currency transactions using 'Divide' rather than 'Multiply', the Check Number Audit List and Checks In Progress Audit List did not calculate exchange correctly.

  • If the option 'Post system checks in detail' in the Company Profile was off (i.e. post system checks to the GL consolidated to one entry per check run) the GL details in the vendor transactions inquiry may have been missing or overstated.

  • When adding a Distribution Set detail of type 'Job cost' the Retainage percentage now defaults from the job in Adagio JobCost.

  • It was possible to repost a Check reversal. When the Check reversal had been posted with a Reconciliation Description AND then the reconciled check was edited and closed with the OK button, the pending status would become R->R. If the Reconciliation was posted with this pending status, the check reversal would update the vendor and the GL transactions again.

  • If you deleted a Vendor in ACCPAC® PlusT A/P and later added a vendor in Adagio Payables using the same vendor number the new vendor could not be added.

  • There was an error if the Print/Consolidate G/L Transaction report was printed for very large number of transactions (usually caused by not retrieving to the GL for a very long time).

  • The length of the spec code field 'G01 G/L Acct-Job#-Dist code' in the designer has been increased from 12 to 18 to allow for the total size of the Job, Phase and Category fields, which are 6 characters each.

  • Copying a vendor did not trim leading zeros from the new vendor number. Leading zeros are not allowed in vendor numbers.

  • Entering Cash Invoices with different dates using unique Cash Invoice numbers but duplicate Check numbers caused an integrity error.

  • On the Open Payables, Aged Overdue Payables and Aged Cash Requirements reports, the Vendor total was green instead of black when printed in the 'Detail by date' or 'Detail by document' format.

  • When doing a multi-currency revaluation the Pre-Revaluation Listing could not be printed in some cases until the revaluation list was closed and reopened.

  • For a Cash Invoice with a discount for a 1 time vendor the Check Reconciliation report shows *** Account deleted *** although the Purchase Discount account from the Company Profile is used.

  • Reversing a job related Cash Invoice for a 1 time vendor created an out of balance GL entry.

  • You were able to create a new database without entering a User ID or Password.

  • Importing an invoice batch with tax included details had integrity errors in some cases.

  • Added a 'Customer number' field it the TelPay EFT tab in the Vendor. Enter the account number that the vendor has assigned to the check issuer. This field goes to the TelPay PC3 Bill Account number field. It allows the vendor to match the TelPay payment to your company. If the field is left blank the phone number is used instead, in which case editing a vendor with TelPay EFT requires the phone number to be non-blank.

  • A Reversed Check (RC) transaction showed as an IN for the previous vendor on the Aged Overdue Payables, Aged Cash Requirements and Vendor Transaction reports in some cases.

  • When the Open Payables report was printed in home currency the Current Amount was incorrect. It is now equal to the Original Amount plus UEGL and REGL.

  • The amount in words printed on checks for banks in a foreign currency where off by a penny in some cases.

  • The amount in words for spec codes A21 and A22 required for Canadian Payments Association Standard 006 (no trailing asterisks) printed "/10" instead of "/100" at the end if the amount was large enough to require 2 lines.

  • The GL Summary on posting journals was out of balance in some cases when multiple entries with rounding lines were posted at the same time in multi-currency databases.


Adagio Payables
8.0A | 2006-06-26 (Jun '06)
  Go to top
Release Notes
Print This

  • Supports Adagio BankRec multi-currency databases.

  • Department fields in the Company Profile could not be saved in previous releases of 8.0A.

  • The formatted address lines from the Bank printed the bank name instead of the address when printing blank checks.

  • A filler field was not allowed in the "A" section of a manual check import batch template.

  • The EFT file produced for TelPay® for Business included the vendor number in the Company Code when it should not have, causing newer versions of TelPay to reject the file.

  • The hash total calculated for the TelPay for Business EFT file was incorrect in some cases, causing the file to be rejected.

  • The MICR font has been adjusted slightly to improve readability by electronic equipment.

  • The interface to Purple Cashbook for Adagio was not working on multi-currency databases for foreign bank accounts.

  • A manual check applied to an invoice and a credit note transaction, with the credit note only partially applied, caused an integrity error to be reported after running Period End. The Rebuild did not correct this.

  • In the manual check batch entry grid, if the vendor had enough transactions to fill the grid and the right hand slider bar appear, clicking the last line on the grid scrolled down when it should have selected the line.


Adagio Payables
8.0A | 2006-03-30 (Mar '06)
  Go to top
Release Notes
Print This

  • The legal amount field prints with trailing asterisks on cheques. Trailing asterisks are not compatible with the CPA Standard 006 required for all cheques processed in Canada starting January 1, 2007. New spec codes A21 and A22 have been added to print without the trailing asterisks.

  • Added a menu choice 'Open Template' to the File menu in the designer.

  • Added address, phone, fax, email and website fields to Banks.

  • Two date convenience box image files, APletters.bmp and APoutline.bmp, are installed and can be used when you designing your own check specs for blank check stock.

  • The designer now defaults the specification file extension in the 'Save as type' to use the data extension for the company.

  • Added a new 1099 spec (AP$2005) to match slight changes in 1099-MISC for 2005.

  • Vendor Payee fields can now be imported and exported.

  • The Column Editor for the Vendors grid now supports the new vendor fields added previously in 8.0A.

  • The Year End function was setting the last clearing date to the session date instead of using the date assigned during year end.

  • The Batch Status report printed batch totals in 4 decimals even on single currency databases.

  • After consolidating the GL batch for a System Check run for a home currency bank in a multi-currency database for you could not retrieve the batch into Adagio Ledger.

  • You are now prevented you from changing the Control Account Set on a Vendor record if the balance outstanding is not 0.

  • The Original Amount was missing in subtotals by Report Group, Control Account, and Currency on the Vendor Transaction report.

  • The rate calculated was incorrect for a cash invoice written to a foreign currency Vendor on a home currency bank.

  • The Open Payables report was not recalculating the Current Amount when printed in home currency and back-dated.

  • Adagio Time&Billing 8.0A no longer installs interface programs in ACCPAC® PlusT Accounts Payable. If you use Plus A/P with Time&Billing see the Readme help files in Time&Billing and Payables for important information.

  • System Checks using a Currency Table defined to divide by the exchange rate to convert to home equivalent multiplied instead.

  • If 'Remember report settings' was enabled when you converted your Payables data to 8.0A, the 4th sort option on the Print Check Reconciliation report screen had a blank date range even though there was no field option chosen for that sort. An error occurred if you tried to print the report with that sort option there.

  • An error occurred in some cases when printing and clearing the Clearing Posting Journal after running Period End or Year End on a multi-currency database.

  • The TelPay EFT file generated did not include the address line containing the City, Sate when the Address Line specified in the Vendor was different than the default in the Company Profile.


Adagio Payables
8.0A | 2005-11-22 (Nov '05)
  Go to top
Release Notes
Print This

  • Job, Phase and Category codes entry and verification has been changed and improved.

  • The Adagio JobCost Job, Phase and Category codes are automatically set to upper case when entering Distributions Sets.

  • An error message was displayed when printing the Check Reconciliation report for databases interfaced to Adagio JobCost when in fact there were no errors.

  • An error message was displayed in some cases when printing the Vendor Transaction report in various configurations.

  • You could not reverse a one-time vendor cash invoice in earlier releases of Adagio Payables 8.0A. Manual checks to one-time vendors posted with earlier versions of 8.0A cannot and should not be reversed, even in this new version.

  • The amount for the Accounts Payable account was incorrect in the summary on the Check Reconciliation Posting Journal.

  • Posting a check reconciliation with reversed checks was slow in some cases in earlier versions of 8.0A.

  • The System Check specification was defaulting to the Manual Check specification in earlier releases of 8.0A.

  • When the Vendor List was selected to sort by vendor name it printed sorted by vendor number instead.

  • The Adjustment Posting Journal could not be printed on multi-currency databases.


Adagio Payables
8.0A | 2005-10-24 (Oct '05)
  Go to top
Release Notes
Print This

  • The conversion to 8.0A did not take place when you opened an existing database from an earlier version of Adagio Payables. This caused two problems: 1) amounts displayed multiplied by 100 for GL distributions on the Transaction Details drill-down screen when viewing vendor transactions, 2) previously defined import and export templates where no longer available. When you open a database with this version of Adagio Payables for the first time the conversion will now take place.

  • The Address Line field on the EFT tab in vendors used to select the address line containing the city for the EFT batch file was not working.

  • Additional forms (advices) could not be printed after a System Check run where EFT payments were created.

  • If you saved an EFT vendor with invalid GST/ID Number while on certain tabs you got a program error instead of the correct error message saying the number was invalid.

  • In a multi-currency database you could not pre-apply a credit note.

  • In multi-currency databases the Check Number Audit List report showed the currency for foreign banks as the home currency.

  • A sub-total for the Original Amount has been added on the Vendor Transaction report. This sub-total was on the report in version 6.8B.

  • An updated Adagio Payables data integrity check file is installed for DataCare.


Adagio Payables
8.0A | 2005-09-29 (Sep '05)
  Go to top
Release Notes
Print This

  • Now supports multi-currency accounting.

  • Electronic Funds Transfer (EFT) is supported.

  • Check specifications conform to the Canadian Payments Association's (CPA) "Standards and Specifications for Imageable MICR-Encoded Cheques" required for all cheques written in Canada after December 31, 2006.

  • User-defined Optional Fields on vendors of type string (3 fields), date (2), amount (2) and units (2).

  • Other new fields have been added to the vendor: Tax status, Tax group, Price list, FOB Point, Email address, Website.

  • An 'Active' field has been added to vendors.

  • Alerts have been added to vendors.

  • New spec codes have been added to allow you to print the new vendor fields on checks and advices.

  • Vendor grids, finders and smart finders can now access fields from the Payee tab in Edit Vendors.

  • Sample data has been updated to demonstrate the new features.

  • Multi-currency sample data has been added and is installed in \softrak\APWin\mcsamdata.

  • 'Active Users' has been added to the Help menu.

  • Users of Adagio GridView 8.0A or higher can add views to the Inquiry menu in Payables.

  • The F2 key now edits the line selected on a grid.

  • The F6 key now opens the smart finder directly from any grid where you can do a find.

  • The Windows calculator can added to and launched from the toolbar.

  • The date of the last data integrity check is now displayed in the status bar.

  • The Data Integrity Checker memo now shows the date the integrity check was run, the starting and ending time, the path and extension of the data and the user name.

  • The Data Integrity Checker now writes full details of the integrity check into the log file.

  • The source files for all reports in Adagio Payables are installed in the StandardRP sub-directory rather in the program directory \Softrak\APWin.

  • The import and export functions include many enhancements and revisions, including:

  • Import functions write errors to a log file.

  • Default fields in import templates now have finders and are validated when entering the template.

  • Supports ACCPAC® PlusT Accounts Payable batch import file structures in most cases.

  • Imports batches created in Adagio Inventory.

  • If you copy your database to another directory, the path to the import file in the default import template is automatically updated to the new path.

  • The invoices batch grid now shows the transaction type spelled out as 'Invoice', 'Debit' or 'Credit' rather than as a number.

  • You can now archive a batch and overwrite an existing archive batch of the same name instead of having to delete the existing batch first.

  • The Filler field now works correctly in import templates.

  • Importing a cash invoice transaction to a Manual Check batch only imported approximately the first 10 transactions in the import file.

  • You can now import a cash invoice without requiring a vendor to be on file by leaving the vendor number blank in the import file.

  • The filler field did not work in import batch templates.

  • Import now strips leading zeros from Vendor Numbers and other key fields.

  • Import invoices and import manual checks are now included under File in Groups.

  • The retainage percentage was off by 2 decimals (divided by 100) when imported.

  • When doing a manual check to a miscellaneous vendor the date from the previous entry was not remembered.

  • When Payables is interfaced with Adagio JobCost and a non-zero 'payables retainage' value is assigned to a job, invoices entered now use this value as the default.

  • When you copied a batch with a status of 'Printed' the status of the new batch was not changed to 'Open'.

  • The 'First check' field during manual check entry was zero rather than the 'Next check' in the bank if the check number was 10 or more digits long.

  • The Adagio JobCost Job, Phase and Category fields are now verified in batch entry.

  • Job, Phase and Category codes are now forced to upper case during batch entry.

  • When adding a retainage detail to an invoice and selecting the original document, the amount of outstanding retainage is now updated and displayed.

  • When entering a retainage type adjustment detail the original retainage invoice number was not verified if verification was off, although the invoice must be on file.

  • When entering an invoice with retainage for a JobCost detail, the discount base was calculated incorrectly.

  • Messages that instruct you to clear posting journals before a certain function can be performed now also instruct you to clear the Check Register.

  • When you copied a Vendor the YTD 1099 amount was not cleared to zero for the new vendor.

  • In Check Reconciliation you could not change the status of a check with a blank status.

  • You can no longer reverse a check if it exists in Check Reconciliation but is not on file.

  • The Amount Cleared field was not updated in Check Reconciliation when you used the space bar to reconcile a check.

  • You are now prevented from posting duplicate adjustments for a vendor.

  • An error occurred if you accidentally selected a range of vendors from blank to blank in a system check run.

  • When you added a description when reconciling a check the description was not saved.

  • When you pay a post-dated invoice with a manual check the Open Payables report now shows the transaction similar to the way prepays are shown.

  • When you had duplicate check numbers for different Cash Invoice numbers, the Check Reconciliation report showed GL Details for unrelated cash invoices in some cases.

  • A correction was made to the GL summary on the Reconciliation Posting Journal in cases where there is a check cleared with error.

  • A new option in the Company Profile allows you to sort the GL summary on posting journals by Distribution/Account/ Department or Account/Department.

  • The Check Reconciliation Posting Journal showed an error if you posted a reconciliation that resulted in an empty reconciliation journal.

  • The GL summary did not appear on posting journals printed to file in Word format.

  • The Manual Check Posting Journal showed garbage in the Source Code field for Cash Invoices when Adagio Payables was interfaced to Adagio Time&Billing.

  • The Check Number Audit List included the amount of voided checks in totals.

  • Dates on check transactions were incorrect on the Check Number Audit List on some machines.

  • The spec code L12 showed blank instead of the calculated percentage in some cases.


Adagio Payables
6.8B | 2005-01-12 (Jan '05)
  Go to top
Release Notes
Print This

  • Compatible with Adagio JobCost.

  • A new Crystal Reports for Adagio table "APJ68" is installed for reporting from Invoice, Adjustment, Manual Check and Check Reconciliation Posting journals, Retainage, and JobCost batch files when Adagio Payable is interfaced to Adagio JobCost.

  • A sample check spec and additional form to print check details have been added to the sample data.

  • Added check specs for forms from Greatland.

  • A manual check batch containing more than approximately 10 cash invoice transactions could not be imported.

  • The GL accounts in the Control Account set could not be edited in Adagio Payables 6.8B (2004.05.06).

  • A sub-total for Original Amount has been added to the Vendor Transaction report.

  • The vendor phone number did not print correctly on the Vendor List report when printed unformatted.

  • When the Check Reconciliation reported was printed for all statuses, and for a range of checks containing a reversed check, the checks in the range pending to be cleared and the reversed check were cleared even though they had not yet been posted.

  • When using different check specifications for Manual and System checks in a Bank, the System Check run defaulted to the specification for Manual Checks.

  • When entering batches with the 'Remember batch entry fields' option on, the invoice date defaulted back to the session date if you edited an invoice that had already been saved.

  • Retainage was not cleared by Period End in some cases.

  • Reversing a duplicate check where one of the duplicates was a Pre-payment caused an integrity error in some cases.


Adagio Payables
6.8B | 2004-05-06 (May '04)
  Go to top
Release Notes
Print This

  • Changes have been made for compatibility with Adagio BankRec.

  • The install now checks to ensure the current user has rights to write to the Adagio program directories, and that the current user can access the areas of the Windows registry required to install and run Adagio. The chksys utility also makes these checks for the current user.

  • When entering a credit note into an invoice batch with the 'Remember batch entry fields' option on, the terms fields were not loaded from the vendor when the invoice transaction was entered.

  • When editing an existing entry to change a detail distribution, and the 'Remember batch entry fields' option was on, the date and due date for the next invoice were defaulted incorrectly.

  • Some reports would not print if the currency symbol in the Windows Regional Settings was not a dollar sign ($).

  • In rare cases, when multiple users where entering and posting batches at the same time, the posting sequence was incorrect on the posting journal.

  • There is now a space between the vendor number and name when retrieving disbursements in Adagio Time&Billing.

  • When posting is canceled or nothing is posted, the auto-print posting journal dialog no longer opens.

  • At some sites the Control Accounts report could not be printed.


Adagio Payables
6.8B | 2003-10-17 (Oct '03)
  Go to top
Release Notes
Print This

  • Transactions that were accidentally dated in the future during entry but have been fully paid, showed up on the Open Payables report.

  • If you marked checks as cleared, then printed the Check Reconciliation report before posting, the cleared checks showed on the report with a status of "pending", regardless of which statuses you selected. There is now an option to include or not include the pending checks.

  • Blank check stock could not be printed unless you were logged in as SYS.

  • An option has been added to File | Options to control whether fields from the previous batch entry are remembered when entering the next entry. The ability to remember fields was a new feature in 6.8B. Now you can turn this feature on or off.

  • Performance was slow in batch entry in some cases if the previous entry in the batch was for a vendor with a very large number of current transactions.

  • The Check Reconciliation report printed the wrong date in the report header.

  • The Check Register did not sort by check number or by vendor number if vendor numbers are a mix of upper and lower case characters.

  • On the detail screen in adjustment batch entry, you had to tab multiple times to get from the Description to the OK button.

  • The date was not remembered from the previous entry when entering Adjustment or Manual Check batches.

  • An error message was displayed when you cleared the not outstanding checks after printing the Check Reconciliation report. The checks were not cleared.

  • An error message was displayed after completing the Print/Post Checks and Advices function in some cases if you closed the window very quickly afterward.

  • The GL Summary on the Manual Check Posting Journal had the wrong amounts for discounts taken if any checks paid more than one invoice where discounts were taken.


Adagio Payables
6.8B | 2003-06-20 (Jun '03)
  Go to top
Release Notes
Print This

  • When the program is started, it now checks that a workstation install has been done and is current.

  • When the program is started, it now checks that the Report Tables Drive is correct and up to date.

  • The install and workstation install now check to be sure the Windows user (XP and 2000) has administrator rights to the local machine.

  • Excel Direct feature has been added to Smart Finder.

  • Adagio Payables now allows you to run multiple instances on the same workstation.

  • Users of Crystal Reports for Adagio can create custom reports and have them appear on the Reports menu.

  • The chksys.exe utility has been enhanced to check for incorrect Opportunistic Locking settings on workstations running NT4.0, W2K or XP.

  • The install now checks for Adagio programs in use by other workstations on a network.

  • The options and ranges chosen on report dialogs when you print a report are saved by company and recalled the next time the report is printed.

  • File | Options are now saved by workstation rather than globally.

  • An option to print GL Summaries has been added to all Posting Journals reports.

  • You can now print blank check stock for writing checks manually with a pen.

  • Importing of invoice and manual check batches has been added.

  • The Check Reconciliation screen can now be restricted by bank.

  • Posting journals can now be printed automatically after posting.

  • When entering batches, fields from the previous entry (including date) are now remembered.

  • The Reports menu has been reorganized for ease of use.

  • The background color of the main window can be set by company in Edit Company Profile.

  • The sample data has been expanded and improved.

  • The list of recently opened databases has been expanded from 10 to 25 entries.

  • Printing the Posting Journal is much faster when printing a range of sequences on a large database where the posting journals have not been cleared.

  • Multiple users can now print the same report at the same time.

  • The Data Integrity Checker handles additional types of corruption in the database.

  • Open batch files have been added to the Adagio Payables Crystal Reports tables (APB68 table).

  • When printing reports to file, you can now choose from four different formats on the print dialog: Excel, HTML, Text, or Word.

  • The default format for printing reports to file has been changed from Text to Microsoft® Word.

  • When printing reports to file, the filename defaults to the name of the report rather than the generic filename ADAGIO.TXT.

  • Changes to the Help | About dialog have been made.

  • The Vendor Notes report prints much faster when a range of notes is selected on databases with a very large number of notes.

  • Drill down has added to the open batch listing reports.

  • The size and position of the Adagio Payables and Designer main windows are now saved when the appropriate options are selected in the File | Options menu.

  • Screens now open at a more logical position on dual monitor systems.

  • Bank Code (B01) and Bank Description (B02) fields can now be printed on checks.

  • A function has been added to allow you to purge Vendor Notes.

  • The Check Reconciliation Report prints much faster when selecting ranges if you have a large number of checks on file.

  • The following additional date formats are now supported when printing checks and advices: dd/mm/yy, dd/mm/yyyy, yyyy-mm-dd, yyyy/mm/dd.

  • An Access Violation error occurred in some cases when a hint was displayed on a grid and you tabbed to a button at the side of the grid and pressed the Enter key.

  • The Crystal Reports Text Object Support library (CRPaig32.DLL) is installed.

  • When creating a recurring batch, the invoice numbers are now correctly incremented in cases where the invoice number field is longer than 8 characters.

  • A message indicating posting was complete even though no batches were posted occurred in some cases when batches required printing before posting.

  • Double clicking on the Banks button in the toolbar caused an error on slower systems.

  • Period End did not clear all completed retainage in some cases.

  • If you enter an incorrect user name or password, the program now gives you another opportunity to login, rather than exiting.

  • On slower machines on a network, an Access Violation error occurred in batch entry if you pressed the "Enter" key twice in rapid succession, once to save an entry and again to start a new one.

  • The Additional Comments were duplicated in the Vendor Notes in some cases.

  • When a Vendor Note was edited and the time changed, a note with the new time was created but the original note was not deleted.

  • When you deleted an import/export template, it appeared to be deleted but was not actually deleted.

  • When importing Vendors from an Excel® spreadsheet, blank cells in the import caused an error instead of resulting in an empty string field.

  • If you did a Smart Finder search, then changed the criteria but escaped before doing another search, the next time you invoked Smart Finder, it would show the result from the first search but with the changed criteria.

  • The Smart Finder search criteria (e.g. "sounds like") is now saved for the next time you use Smart Finder.

  • After printing a batch of manual checks, the Leading forms were not transferred to "Checks in Progress" in some cases.

  • If you previewed manual or system checks prior to printing them, the leading and alignment checks did not appear in the Check Reconciliation.

  • When checks with duplicate check numbers are posted, you are now able to reverse these checks in all cases.

  • When a check specification filename was greater than 8 characters, the spec could not be saved in the bank record, and there was an error when checks were printed for the spec. Check spec filenames of more than 8 characters are no longer permitted.

  • The check number in manual check batch entries was not incrementing if the 'Print check forms' option was turned off in ACCPAC Plus A/P.

  • The date is now set to void and the amount to zero in the Check Reconciliation for the check number of voided portions of multi-page checks.

  • Reversing checks that were partial payments caused an integrity error in some cases.

  • The Check Number field only printed on the first copy of the Advice when printing additional forms.

  • Transactions were missing from the Vendor Transactions report in some cases when a date range was used.

  • The legend on the Open Payables report has been corrected - "I: indicates transactions partially settled by post-dated transactions".

  • You now get a warning on the batch listing of the second batch when you create 2 manual check batches containing transactions with duplicate cash invoice numbers and post the first batch.

  • An error occurred when the Tax Tracking report was cleared.

  • The Type and Invoice Number fields on the Manual Check batch listing were cut off in some cases.

  • The Invoice Posting Journal is now correctly sorted when printed by Vendor Number.

  • Outstanding checks with duplicate check numbers now appear on the Check Reconciliation report in all cases.

  • When the Adjustment Batch Listing was printed in detail, the debit and credit amounts did not print correctly when 2 adjustments were in the same batch, and each adjustment had 2 different adjustments for the same invoice.

  • Column titles overlapped on the Invoice batch listing when Adagio Payables was interfaced to Adagio Time&Billing.

  • When the Check Reconciliation Posting Journal was sorted by Bank/Check#, the details for the reversed checks were missing in some cases.

  • The vendor number was truncated on the Vendor Listing report and the Check Number Audit list in some cases.

  • In the Tax Tracking report, the 'Report as of date' now uses the login date rather than the computer date.

  • There was an error when printing the Pre-Check Register if an invalid or blank Bank was selected. The program now requires you to enter a valid bank code.

  • An error indicating an invalid range was given in some cases when entering a range of check numbers for the Check Reconciliation report, even though the range entered was valid.

  • Duplicate checks for the same vendor on the same date did not appear on the Vendor Transaction report.

  • The Additional Comments in Vendor Notes did not print on the Vendor Notes report unless there were also time stamped notes for the vendor.

  • Changes to the Retainage Percentage field could not be save for the first Vendor edited in a session.

  • In invoice batch entry, you can now edit the Discount Base field, and tab to it, rather than having to click on it with the mouse.

  • When a Cash Invoice detail for a Disbursement Code that has a blank GL account is entered in a manual check batch, the GL account now defaults to the one in the Vendor.

  • When creating a credit note, the finder on the Document field did not correctly show current credit notes for the vendor.


Adagio Payables
6.8A | 2002-06-18 (Jun '02)
  Go to top
Release Notes
Print This

  • Changes have been made for compatibility with Adagio Time&Billing.

  • Enhancements have been made in the Data Integrity Checker.

  • You are now able to set the tray / bin when printing checks.

  • When a custom form size was set in the check designer, it would not be saved until you set it a second time.

  • Additional files are now checked in phase 1 of the Data Integrity Check.

  • An error occurred while printing or previewing checks in the Designer if your printer driver had more than 64 different paper sizes.

  • An error occurred if the Check Reconciliation report was printed and G/L data was present but Adagio Ledger was not installed.

  • If another application installed the Crystal Reports 8.5 print engine, there were intermittent problems printing reports on some machines.


Adagio Payables
6.8A | 2001-12-07 (Dec '01)
  Go to top
Release Notes
Print This

  • Support for new 1099 forms for 2001.

  • Some banks were having trouble reading the MICR line on checks printed with Adagio Payables.

  • An error occurred while printing checks with Wellspring Software's PrintBoss on Windows 2000 machines.

  • Posting an invoice batch with a credit note or debit note inadvertently entered twice in the same batch caused an integrity error.

  • If a check was voided and the check number was reused to successfully print a new check, only the voided check printed on the Check Reconciliation report.

  • If checks with duplicate check numbers were posted, the Check Reconciliation report only printed 1 of the checks.

  • If a document was inadvertently entered with a date greater than year 2099 and posted, the Open Payables and Vendor Transaction reports would hang.

  • In some cases, an error occurred after multi-selecting and deleting invoices multiple times in a batch.

  • In the vendor grid, the field 'Avg Time to Pay' has been changed to 'LY Avg Time to Pay'. The value of this field shown in the grid and in the database was too small by a factor of 100, although it was correctly displayed on the Statistics tab on the vendor dialog. The value is now correct on the grid but is too large by a factor of 100 on the vendor screen. The value will be corrected when Year End is run.

  • The Smart Finder is now working on G/L Account and Department fields on the Company Profile screen when creating a new database.

  • An error occurred when printing reports to file on Windows 2000 stations.


Adagio Payables
6.8A | 2001-09-13 (Sep '01)
  Go to top
Release Notes
Print This

  • On the Invoice Posting Journal (Detail) report, the "Total Invoice" field wasn't wide enough to display amounts in excess of $1,000,000.00. This has been corrected.

  • An error occurred if the option "Both" or "Payables withheld only" was selected on the Pre-check Register. This has been corrected.

  • In some cases, a manual check with multiple details and discounts could not be posted. This has been corrected.

  • If a check prints onto additional pages, the Date field in the Advice header/footer now prints the actual check date instead of the word "void".

  • If the terms code assigned to an invoice does not have discount terms, you are now prevented from editing the discount base in all cases.

  • When adding a new vendor with a distribution code that doesn't have a GL account, the GL Account and Department fields were cleared when the vendor was saved. This has been corrected.


Adagio Payables
6.8A | 2001-06-07 (Jun '01)
  Go to top
Release Notes
Print This

  • Checks would not print in Adagio Payables 6.8A (20010515) if the check (rather than advice) was printed at the top of the form (i.e. check, advice, advice). This has been corrected.

  • "Last Pre-Check Register printed on" date on the status tab in the Print/Post Checks and Advices function was not correct. This has been corrected.

  • Summary Posting Journals now shows the document total.

  • In some cases, the error message "Batch number is out of range" was incorrectly displayed when the batch range was edited in the print dialog after choosing the Listing button on the Batches screen. This has been corrected.

  • The Adjustment Batch Listing was not printing the tax for a tax included distribution. This has been corrected.

  • The Adjustment Posting Journal was not printing the tax for a tax included distribution. This has been corrected.


Adagio Payables
6.8A | 2001-05-15 (May '01)
  Go to top
Release Notes
Print This

  • Now uses the Adagio Data Source (ADS) to interface to the database rather than the Softline Database Interface (DBI).

  • Now uses Adagio Lanpaks to increase the number of licenses available to access the database in multi-user installations rather than the Softline Multi-User Packs (MUPs).

  • Menu level security has been added.

  • A Backup feature has been added to the File menu.

  • The results list for the Smart Finder is now persistent.

  • The results list from the Smart Finder can now be printed.

  • An Adagio menu choice has been added to allow you to start other Adagio applications directly from within Adagio Payables.

  • A batch status Batch Inquiry has been added.

  • A vendor inquiry has been added.

  • Grayscale bitmap images may now be included on check specification files.

  • In some cases, the program was allowing batch transactions with an invalid vendor number to be saved. This has been corrected.

  • When entering invoices with a tax included distribution code that has a blank expense GL account, the default GL account from the vendor is no longer cleared.

  • The GL account and department fields in batch entry can now be edited when you use a Distribution that has a blank GL account and department.

  • During the creation of a recurring batch from an archived batch, the original invoice number is now appended with the next recurring batch sequence number to make the invoice number unique.

  • When entering an invoice, the discount base is now correctly calculated in all cases.

  • Invoices are now posted with a blank discount date (rather than it being set to the invoice date), unless the terms warrant a specific date. Similarly, the Open Payable report no longer displays a discount date unless the terms warrant one.

  • The Pre-check Register now shows a warning when a system check will not be printed because the amount is under the limit.

  • You will now receive a warning if the manual check batches window is open and you attempt to clear the Check Number Audit List. Previously the audit list would not be purged in this situation and there was no indication as to why.

  • The manual check error posting journal was not being cleared when the posting journal was purged. This prevented Year End from running in some cases. This has been corrected.

  • The last character of the GL department code field was not printing on the manual check advice for cash invoices. This has been corrected.

  • Period End and Year End functions now warn you to retrieve the GL batch before proceeding only if you have GL data. They warn you to print and clear the GL batch if you do not have GL data.

  • A problem saving Distributions with the Tax Tracking option selected has been corrected.

  • The Data Integrity Checker now detects batch transactions with invalid vendor codes.

  • If Adagio Payables was started from the Adagio menu of another application, or from an icon with all parameters specified, it would start with the incorrect date. This has been corrected.

  • When a new Adagio Payables database is created, the home currency code now defaults to the default currency code set in the Edit Currency Codes function. In addition, a warning is given if the currency code is different than the home currency of the GL.

  • Setting a limit with either Control Payments or a range in Print/post Checks now keeps checks above the maximum from being included in the check run.

  • When a check was reversed, the YTD 1099 amount was not updated. Similarly, if a check was cleared with error, the YTD 1099 amount was not correctly updated. This has been corrected.


Adagio Payables
6.6A | 2001-01-31 (Jan '01)
  Go to top
Release Notes
Print This

  • Thousands separator character is stripped out of amounts printed on 1099 forms.


Adagio Payables
6.6A | 2000-12-08 (Dec '00)
  Go to top
Release Notes
Print This

  • Allows you to do only one workstation install on each workstation (rather than having to do a workstation install for each product on each workstation).

  • A utility program to check the status of the Adagio products installed on a workstation has been added. This utility determines if the workstation is up to date with versions of Adagio products and related files installed on your server.

  • Adagio Payables now has the ability to print 1099 forms on laser printers. The check designer has a new section type called a "Spacer" that is needed to create 1099 specifications for laser printers. A sample 1099 laser spec has been added to the sample data and can be found at \SOFTRAK\APWIN\SAMDATA\AP$1099.SAM.

  • Some banks were not able to read certain special characters in the MICR line on checks. This has been corrected.

  • A new spec for "Current payable + Applied previously" has been added to the Advice Footer section in the check.

  • The program will now display a warning message and will not allow you to open the database if it detects an unsupported version of ACCPAC® PlusT Accounts Payables or Adagio Payables.

  • When Job, Phase or Category codes using less than the maximum field sizes were entered in a batch directly (rather than chosen from finder), the resulting Job Costing batch would not be retrieved correctly into Job Costing. This has been corrected.

  • When adding a new vendor, the "Remittance Note" and "Bank ID" fields were defaulted to the values from the previously edited vendor. This has been corrected.

  • When using Adagio Payables with Adagio Ledger data, the Period End function gave you a warning indicating you should print and clear the General Ledger transaction report. However, clearing the report is not required or possible, as the G/L batch must be retrieved into Adagio Ledger. The error message has been changed to reflect this.

  • In some cases the vendor code was truncated on the invoice posting journal. This has been corrected.

  • The vendor balance is now shown on the Transactions screen when viewing or editing a vendor.


Adagio Payables
6.6A | 2000-04-19 (Apr '00)
  Go to top
Release Notes
Print This

  • All reports in Adagio Payables have been extensively enhanced, and a Report Options function has been added. New report features include: optional footers; optional comment; shading, footers and sub-totals; lines and hair-lines; date and time formats; option to show selection parameters on only the first page or all pages; optional group tree in preview.

  • A "Listing" button has been added to the batches screen.

  • Print batches now includes an option to page break on change of batch.

  • Print batches now includes an option to number pages by batch and reset page number to 1 on change of batch.

  • Check Designer now allows you to view each copy of a multi-part check independently.

  • An option to force a batch listing to be printed before posting has been added to the Company Profile.

  • An option to by-pass the prompt to print alignment checks has been added to banks.

  • An option to by-pass the prompt to print additional forms after printing checks has been added to banks.

  • Help is now context sensitive in Adagio Payables.

  • A problem preventing you from saving after editing a distribution code has been corrected.

  • Import vendor function now allows for the importing of a partial set of vendor fields for existing vendors.

  • In some cases when the parameters of a check run were changed, the checks produced did not reflect the changes if a pre-check register was not printed first. This has been corrected.

  • Problem where reports would not print if the data had a one or two character extensions has now been corrected.

  • The Finder is now working correctly on Job/Phase/Category fields.

  • Multi-select copy, move, and delete of batches or batch entries was not working correctly in cases where lines were not selected in sequential order and there were gaps in the selection. This has been corrected.

  • The invoice posting journal had incorrect retainage totals on invoices in some cases. This has been corrected.

  • When verify was on, an invoice with retainage detail would not accept the Original document number in some cases. This has been corrected.

  • Alignment and leading checks were not included on the Check Reconciliation report. This has been corrected.

  • A problem with check numbers printed on checks with multiple copies with multiple pages has been corrected.

  • A problem clearing voided checks from the Check Reconciliation report has been corrected.

  • The Check Reconciliation report showed the bank code and name incorrectly if multiple banks were printed. This has been corrected.


Adagio Payables
6.5A | 2000-01-24 (Jan '00)
  Go to top
Release Notes
Print This

  • In some circumstances, a check for an amount divisible by $1000.00 used the wrong words on the check. This has been corrected.

  • The program was locking up in the manual check batch entry in some cases. This has been corrected.

  • Paired finder fields (such as GL account and department) where giving an error when tabbing to the second field (department) if the value has been fixed.

  • When entering manual checks where the payment amount is calculated net of discount, the error "Applied amount cannot be greater than current balance" was displayed in some cases. This has been corrected.

  • If a system check run was cancelled multiple times the check number audit list was updated multiple times for the same cancelled checks. Now it is only updated once for the cancelled check numbers.

  • If a system check run was cancelled, the parameters chosen for the rerun were not reflected in some cases. This has been corrected.

  • Alignment Checks from the System Check Run were not included in the Check number Audit list or in the Check Reconciliation when the check run was cancelled. This has been corrected.

  • Next check number now defaults to blank for non-printed manual checksFixed problem where reversing a check for a payment caused integrity errors if the original invoice had an applied adjustment and a credit note.

  • Canceling printing after 1 or more alignment forms and then canceling printing of checks entirely no longer results in data integrity errors.

  • When creating a new check specification, the title of the Advise (detail) bar is now shown correctly.

  • Problem where checks could not be retrieved into PereSoft Cashbook if the Cashbook bank code was entered without a leading zero in the Edit Banks function has been fixed.

  • A discounted amount was printed on the invoice detail in the check advise when no discount was taken in some cases. This has been corrected.

  • Fixed a problem entering batch details when using distribution codes with blank account/department fields.

  • In invoice entry (with no distribution codes, and with field verification off), the account field could not be edited on subsequent details entered. This has been corrected.

  • Batch listings were leaving large blank sections on the page when all details for an entry would not fit on the current page. This has been corrected.

  • Reduced the amount of paper used by manual check batch listing, check register and check reconciliation reports.

  • Reduced the amount of paper used by all batch listings and posting journalsInvoice posting journal now shows the retained amount for each distribution for invoices with retainage.

  • Invoice batch listing report no longer incorrectly reports the error "Original retainage document not found".

  • Reports now print if the data has a 1 or 2 character extensionAdjustment posting journal no longer prints a blank report if there are no journals to print in the range selected.

  • Error posting journals can now not be printed if there were no successfully posted transactions in the posting sequence range selected.

  • Alignment Checks from the System Check Run are now included in the Check number Audit list or in the Check Reconciliation when the check run is cancelled.

  • In System Checks function you no longer get the warning "A new payment list will be generated due to a change in the parameters" when you change parameters on a new check run.

  • System Checks function now displays a warning if the discount base exceeds the current amount.

  • If Company Profile is set to Post System Checks in Consolidated format, the GL Transactions batch is now updated correctly.

  • Ending control account of "zzzzzz" is now accepted in the range to print system checks when tabbing out of the field if field verification is onProblems refreshing the grid in Payment Control have been corrected.

  • Typing in an undefined vendor code on the Payment Control screen now puts up an error message and restores the original vendor number.

  • When changing vendor numbers in Payment Control, the transactions shown in the grid are now correct.

  • After using Payment Control to edit the discount base on an invoice eligible for a discount, the change is now properly reflected in the Pre-check Register.

  • Temporary files are now deleted when Adagio Payables is started.

  • Adagio Payables now protects against copying or moving to an open batch.

  • Corrected error "Invalid argument to date encode" when entering terms using 'specific day of the month'.

  • Due dates and discount dates for terms using specific day of next month now support leap years.

  • If an invoice with a credit note applied to it was paid and then reversed, the current amount of the invoice was set to the original amount of the invoice before the credit note was applied. This has been corrected.

  • Reversing prepayments no longer causes integrity problems.

  • When entering a retainage invoice in a database without Job Costing, the program now allows you to tab through the Job field.

  • When adding Job Cost type details to an invoice, garbage characters no longer appear in the phase and category fields.

  • Databases created with Adagio Payables can now be accessed by ACCPAC® PlusT Accounts Payable.

  • Transactions created in Adagio Payables are now properly retrieved into Accpac® for Windows G/L.

  • The integrity checker now detects vendors with non-existent distribution codes.


Adagio Payables
6.5A | 1999-10-14 (Oct '99)
  Go to top
Print This

  • Initial release.