· The total amount of payments in open manual check batches applied to posted invoice transactions is used to calculate the actual Remaining Amount for the invoice. This helps prevent duplicate payments or over payment of invoices.
· An Accounting Date can be included on batch entries so that transactions can be retrieved into GL for a different period.
· Batch Entry Templates have been added. Templates allow you speed up entry and eliminate confusion caused by fields you do not use. Prevent users from printing checks and deleting entries or batches while permitting them to create and edit entries.
· A ‘Ready to post’ status has been added for batches.
· Optional fields have been added to batch entry are posted to the transaction file.
· Statistical Units can be entered in batches and will be posted through to Ledger.
· Batch entries can be sorted.
· A table of invoices in open batches is used to help prevent entering duplicate invoices.
· Total amount and number of invoices in open batches by vendor can be displayed on vendor grids, used in Filters, views and custom reports.
· Supports multiple EFT providers.
· Archive Invoices and Manual Check Batches with full batch edit in the Archive system.
· Batch Inquiry includes the ability to print Batch Listings (open and posted), print Posting Journals and Recover posted batches.
· Tax can be calculated automatically on amounts entered in invoice batches.
· You can recover a percentage of tax to multiple expense accounts on invoices.
· Batch types can have color on their forms.
· Print Aged Open Payables, Aged Overdue Payables and Vendor Transactions reports to Excel using ExcelDirect.
And these changes were made in earlier versions:
· You can now find vendors by Document Number.
· Vendors now have aging buckets on the Transactions tab.
· You can Find documents on the Vendor transactions grid.
· Vendor address fields are formatted, including dedicated fields for City, State/Prov and Country.
· The vendor master record has many new fields and fields have been made larger.
· Vendor current and history transactions are now located in a single file.
· Vendor transactions can be sorted by Date. In previous versions transactions were always sorted by Type/Doc No. Transactions can be sorted ascending or descending.
· Vendors can now have multiple alerts by function / modules.
· Edit Control Account Sets, change vendor Account Set or edit Banks without purging posting journals.
· An incrementing Document Number can be auto-generated for invoice batch entries.
· The auto-assigned document number now includes the year to avoid duplicates with previous years.
· To speed entry, the Distribution field is hidden on the invoice batch detail screen if there are no Distributions on file.
· Adagio JobCost users can now control the information sent to the Reference and Description fields batches sent to JobCost.
· Added option to print one check per invoice for a vendor.
· You can now add Vendor Name and other fields from the vendor to the batch grids.
· You can now add Vendor Name and other fields to the grid to the Payments grid in System Checks.
· Added Aged Open Payables report. It can be aged by document or due date and can be calculated as of a prior date. Applied Details can be included.
· Print Aged Overdue Payables and Aged Open Payables reports for a period earlier than the last Period End.
· Batch Listings can print a General Ledger Distribution Summary.
· Adagio Payables’ standard reports are now created using Crystal Reports 2013.
· Added Delete Inactive Vendors function.
Enhancements and revisions in Adagio Payables 8.1F (2013.08.26)
Support for Automation when Adagio Console is release and installed.
View PO document (Invoices and PurchaseOrders) PDF’s if Adagio ePrint is installed.
Print Report Sets directly from the Toolbar.
Locking relaxed while printing checks, allowing users into other functions.
Supports Auto-fill GL account/department in Ledger 9.1A.
Consultant tab on Help | About shows contact information for your Adagio consultant.
Enhancements and revisions in Adagio Payables 8.1E (2013.01.31)
Print the Aged Overdue Payables report calculated as of dates in the past for reconciling to your G/L for any period.
The Open Payables report now allows you to select a 'Calculate balance as of date' earlier than the Last Clearing Date.
Tracks T5018 payment totals and prints T5018 forms for Canadian vendors who are your subcontractors. Export T5018s for electronic filing with the appropriate government department.
Added Report Groups for vendors and ranges on reports and the System Check run.
Change the Invoice Status (Forced, Hold or None) directly from the grid on the Transactions tab in the Vendor.
Added an option to not set the Maximum Payment amount to $0.00 if an invoice is not fully paid - you no longer need to use Payment Control to change the Maximum Amount to reflect the balance of outstanding invoices.
Batch entry supports Estimate styles in finders for Adagio JobCost 8.1C, Docket Active status and Docket Styles for Adagio Time&Billing 8.1C, and customer code format options when entering Time&Billing related transactions for Clients.
The number of Previously Opened databases (saved by user) has been increased from 25 to 100.
Report Favorites allow saving Reports with specific options chosen.
Report Sets allow the grouping of Report Favorites into a single print job that will run unattended, and may be launched from a command file. A log is generated that records the printing status of each report in the set. Use Report Sets to automate the printing of all your month end reports.
The System Status function can zip up Adagio system files and version information that creates a Snapshot of your Adagio installation for analysis.
The Payables program icon is more consistent with the look of other Adagio icons and the size of the "ap" letters has increased, making the icon easier to recognize at a glance.
The Help | About screen has been redesigned and includes a link to documentation page for the module that shows New Features, What's New video and manuals.
When Payables is opened after installing an upgrade, a dialog is displayed with a link to a short video highlighting the new features.
Version 8.1C | 2011-07-29 (Jul. 29, 11)
- File | User Preferences allows a user to customize their Adagio Payables experience. An Implied Decimal option allows entry of amounts without having to type the decimal point. New settings allow you to place an image and/or large font text on your desktop. You may elect to have field names presented alphabetically in the Grid Column Editor, to make it simpler to locate fields to display. Users can choose what functions they want launched on program start-up. The “Auto-advance SmartFinder” option allows you to quickly “step through” a list of selected vendors for editing or processing. Grid Settings are now saved by user by database.
- Optional Fields may now be validated against a list of permissible values. Users may add elements on the fly, or be restricted to selecting from only a valid list. Entry of an optional field value may be forced or blanks may be a permissible option. Fields shared between modules share common lookup values, but data entry options (such as add on the fly) may be controlled on a module by module basis.
- Styles allow explicit control of how a Vendor record is displayed on the Vendor Grid. Styles control the background and font color and whether the font is displayed in bold, italic, or both. Styles are shared by all modules and can be applied manually to any master record. In conjunction with Filters it is possible to display important information about a Vendor by selecting an appropriate Style.
- Filters allow you to display only Vendors meeting specific criteria on your Grid in a specific sequence. They may be toggled on or off using Alt-T. For example, a Filter might show only vendors with a current balance sorted by descending balance, or Vendors using a specific Distribution sorted in Vendor Name sequence. Filters can test up to 5 different criteria, and can test:
- A field against a constant Balance outstanding > $5000
- A field against another field Balance outstanding > Credit limit
- A date field against a floating data Last invoice date in Last 7 days
- Filters can be used to automatically assign a display style to records that match the filter criteria. The Filter Styles can be given a Priority, to control the ultimate display of a record that matches multiple Filters. Filters may be defined for an individual or public (all user) use. The Data Integrity Check function automatically rebuilds all the Filters defined in the database.
- Users may now enter and edit batches of transactions while other users are posting a batch. If a vendor record is locked for editing while Adagio Payables is trying to post a transaction, that transaction is written to an error batch for later posting.
- Calculate Vendor Aging allows you to calculate the value of Vendor outstanding transactions that are either Overdue (Aging) or Due for payment (Cash Requirements). The aging may be displayed on the Grid and Styles may be automatically applied to Vendors with overdue transactions.
- Payment control fields have been added to the Vendor transaction inquiry screen, allowing a user with access to the Payment Control function to directly Force or Hold a transaction, or specify a maximum payment during transaction inquiry.
- ExcelDirect buttons have been added to the Vendor Maintenance and Vendor Inquiry grids to allow you to instantly export a set of Vendor information to Excel.